Project Coordinator at IFSS Group

We are a leading premier pan african systems integrator providing specialized services within the life safety and security industry in Kenya. We are currently looking for a Project Coordinator responsible for providing operations & technical direction, keep management informed of budgets, ensure the projects are completed on time within budget. He/she will report directly to the Operations Manager

KEY ROLES 

• Support project managers in managing schedules and milestones; ensuring that weekly project status is received from team members.
• Documenting resourcing needs, availability and commitments.
• Identify and manage scope constraints, risks, issues, assumptions, dependencies and deadlines, documenting risk mitigation plans.
• Assist with documentation and other project deliverables.
• Communicate and follow up with clients about specific projects and their goals
• Visit project sites to evaluate progress and to respond to customers’ concerns or questions
• Communicate with site superintendents about delays and any other issues that must be communicated to clients
• Follow-up on installation activities, e.g., confirming delivery dates of equipment and project
• Prepare reports for Project Managers on status of all services provided for specific projects.
• Coordinate and assist in the development of electronic and written materials for project management proposals, presentations and status updates.
• May act as liaison between the organization and contractors involved in project implementation and assures that all contracted work is satisfactorily completed according to specifications.
• Assists in the coordination of all personnel: vendors, contractors, etc., necessary to complete the project.
• Conduct customer satisfaction assessments electronically, by phone and/or in person.

DESIRED SKILLS 

• Documentation Management
• Great organizational and planning skills 
• The ability to follow client specifications 
• Possess a collaborative mindset and work well as part of a team 
• Analytical and problem-solving abilities

JOB REQUIREMENTS

• Bachelor’s degree in project management, business management or any other related field 
• 1-2 years’ experience in as project manager/ or coordinator or in a similar position
• Excellent computer skills