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  • Posted: May 2, 2023
    Deadline: May 12, 2023
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    Oxfam is a global movement of millions of people who share the belief that, in a world rich in resources, poverty isn't inevitable. In just 15 years, extreme poverty has been halved. 15 more years and we can end it for good.


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    Project Coordinator, Strategic Initiative for Education Policy, Youth and Gender

    About The Job

    Job Purpose:

    • The Project Coordinator will play a key role in leading coordination and implementation of the project in the targeted regions and districts and ensure quality delivery of the Danish International Development Agency (DANIDA) funded project in Ghana. 
    • S/he will develop and manage relations with partner organizations, state agencies, local authorities, private sector among others and ensure proper implementation of activities and delivery of project results in a programmatic and transformative partnership approach. 
    • The position will ensure coordination and cross learning among partners as well as working closely with Oxfam Ibis who holds the contract with the donor.
    • The incumbent will contribute significantly to ongoing power analysis and strategic direction of the project and connects aspects of it to the regional, continental, and international level work on gender transformative education, violence against women and girls, transformative leadership for women’s rights, climate justice, fiscal accountability for inequality reduction, and progressive taxation. 
    • Ensures an integrated approach and connectedness (synergy) of the project including ways of working and coordination; and connects with other internal (Affiliates) and external (donors, partners, allies, CS movements) stakeholders in such a way as to maximise efficient and impactful delivery.
    • It will be essential for the role to work with partners to ensure that all donor policies and procedures and other relevant Oxfam policies and procedures are adhered to. 
    • Represent Oxfam at internal and external gender transformative education, climate justice, and progressive taxation themes events and meetings as appropriate. 
    • The role also requires dedicated and targeted engagement with government, and regional institutions, civil society coalitions, private sector, and influential persons in various fora.

    Key Responsibilities

    • Strategic Project Management:
      • Responsible for the development of project implementation plan (PIP) and monitoring and evaluation framework with the support of the Head of Programs and Policy Influencing, Program Effectiveness Manager, Accountable Governance Program and Policy Manager, and other Program Managers
      • Develop and update the project implementation plan and budget according to the donor agreement and the requirements of the donor, in collaboration with the project team and Oxfam Ibis
      • Develop and update the annual project work plans and budget according to the donor agreement and the requirements of the donor in collaboration with the project team and Oxfam Ibis
      • Develop quarterly and monthly operational plans (activities vs budgets) of the project in collaboration with partners and staff
      • Guarantee the sound financial management of the project according to the policies and procedures of Oxfam and the donor
      • Liaise with the Oxfam logistics team for the procurement of goods and services for the project, to guarantee correct application of the procurement procedures
      • Prepare and submit narrative reports within the deadlines and terms set out in accordance with the donor agreement and the requirements of the donor
      • Working with implementing partners, oversee reporting process and ensure high quality and timely donor deliverables in close collaboration with involved partner officers
      • Manage the relationship with partners directly and ensure close collaboration and support to implementation
      • In collaboration with project monitoring and evaluation staff, ensure development and implementation of the monitoring and evaluation framework to track progress and report
      • Ensure development of a communication and visibility plan with communication project staff
      • Facilitate some key activities of the project in accordance with the project implementation plan including, for example, leading on learning exercises which cuts across the work of all consortium partners
      • Support senior staff to manage the relationship with the DANIDA Delegation in Ghana
      • Ensure adequate line of communication (internal and external) and visibility of the project both at national and local level in coordination with the Program Manager, the Head of Programs and Influencing and Oxfam Ibis
    • People/Resource Management:
      • Create, support, and coordinate an environment that generates solid collaborations and partnerships, influence, knowledge sharing and innovation
      • Undertake management and matrix management of team members as assigned.
      • Induct staff to the project, motivate and inspire them to maximise full potential on the project
      • Ensure the application of standards, procedures and policies including compliance with the code of conduct, performance management, safety and local legislation according to Oxfam and donor requirements.
      • Provide guidance and feedback for the staff on project design, implementation, and monitoring
      • Contribute to the preparation of annual performance goals with staff and monitor performance against key deliverables for the project alongside primary line manager
      • Contribute to Let’s Talk processes ensuring support is provided to accompany staff to perform to their full potential on the project, while supporting their career development plans
      • Support and build the capacity of project team, and partners, to design, implement, monitor, and evaluate the project
    • Coordination/Leadership, and Representation:
      • Represent Oxfam within the framework of the project at national, regional, and international level.
      • Establish relationships of influence and develop networks for effective change, both internally and externally, and commit to maximizing our ability to influence.
      • Ensure that the appropriate tools and technology are in place to allow the communication of project results, achievements and spinoffs with internal audiences, external stakeholders, including, but not limited to government, the media, donors, and the non-governmental sector
      • Represent Oxfam and the project in coordination meetings and some external relationships
      • Build linkages for cross-learning and sharing as well as the wider Oxfam confederation
      • Take part in public campaigns based on agreed plan of action and objectives
      • Participate in and contribute to research, development of approaches and tools to capture innovation, promising practices and conveying learning within the Oxfam confederation
      • Promote integration between Oxfam in Ghana’s Gender components of the project and other programs and advocacy initiatives
    • Compliance and Governance:
      • Adhere to all Oxfam program requirements and standards in relation to approved systems and program implementation plan, project cycle management, program quality and program learning and other requirements.
      • Ensure compliance with the Code of Conduct on the part of project team by committing to be exemplary in practices and behaviors as well as the follow-up to put in place Safeguarding policies and practices (prevention of harassment, abuse and 'sexual exploitation).
      • Share Oxfam values and be engaged in a rights-based approach, including active engagement to put the rights of women at the heart of everything we do as well as the rights of marginalized people in all aspects of the work of 'an organization
      • Implement Oxfam’s Gender, Diversity and Equal Opportunities policies and ensure gender mainstreaming in the project in Ghana
      • Ensure compliance with donor requirements and review and work with project teams including partners to ensure compliance
      • Support to organize steering committee meetings and serve as secretary to the project steering committee – service the steering committee
      • Review existing partnerships and assess opportunities for additional partnerships involving local agencies in Ghana
    • Public Policy and Advocacy:
      • Work collaboratively with Head of Programs and Policy Influencing and the Media and Communications Coordinator to develop policy briefing papers, media briefs and opinion pieces for external use
      • Play an active role in lobby and advocacy/influencing on issues related to Oxfam mandate through personal contacts and co-ordination of allies, leading to impact on public policies and practices to build just economy and reduce inequality.
      • Supports coalitions and alliances on education, youth, TVET, gender and accountable governance advocacy and campaigns targeting governments and institutions at relevant levels.
    • Partner Engagement and Partnerships Capacity Development:
      • Support project partner teams in exploring approaches for assessing, enhancing, monitoring, and evaluating institutional and organisational capacities in a participatory manner.
      • Provides technical guidance and support to key implementing partners.
      • Leads and/or coordinate capacity building initiatives on relevant approaches and tools including but not limited to the Transformative Leadership for Women’s Rights, feminist principles, and others.
      • Develop and implement a detailed plan for building the influencing capacity of partner organisations. 
      • This will include needs assessment, capacity building approach and delivery plan including tools and methodologies
      • Assist partner organizations in the development of influencing strategies as necessary
      • Work with Media and Communications Coordinator to develop and manage relations with media partners
      • Liaises with Program Effectiveness Lead, Accountable Governance Policy and Program Manager and partners to identify common challenges and solutions to influencing
    • Internal and External Coordination, Representation and Networking:
      • Inform and influence wider Gender Justice, Education Community of Practice, Youth Engagement, and Accountable Governance Working Groups/Teams as appropriate.
      • Co-ordinate and/or participate in relevant national/regional/continental/international events.
      • Develop and maintain professional networks, relationships with partners (Gender Justice and Education networks and think tanks, knowledge institutions, equality movements, etc.)
      • Develop relationships, maintain, and nurture existing ones; and represent Oxfam in Ghana to donors, Government, UN agencies, civil society organizations, academia, and women’s rights and feminist movements.

    Key Working Relationships

    • Internal: 
      • Country Director
      • Head of Programs and Policy Influencing
      • Organization Development and People Manager
      • Business Development Manager
      • Program Effectiveness Manager
      • Accountable Governance
      • Gender Justice and Social Inclusion and Just Economy Program and Policy Managers.
    • External: 
      • Media, government ministries departments and agencies, local and international NGOs, coordination platforms and working groups, community leaders
      • Understanding of and commitment to adhere to equity, diversity, gender, child safety and staff health and wellbeing principles.
      • Ability to travel away from home, to remote programmatic sites within the country and periodic travel aboard for regional, continental, and global meetings for 8 – 12 weeks per annum.

    Qualifications: 

    • Someone with a passion for economic, gender and social justice, a strong professional qualification and background in education policy, economic policy, gender and development, climate change and women’s rights. 
    • A strong background and a track record in international development with a specialty in project management and coordination, more specifically focused on civil society capacity strengthening and building transformative partnerships and research and analysis for campaigns, advocacy and influencing work.
    • Education: 
      • Master’s degree in a related field is required (education policy, economic policy, development studies, international development, gender and development, or equivalent).
    • Experience: 
      • Minimum of 3-5 years of working experience in education policy required.
      • A detailed understanding of women’s rights, gender transformative education, technical and vocational education and training, human rights, economic and social policy, non-profit strategic project management and campaigns, advocacy and policy influencing, and organizational development functions are critical. 
      • This can be experience as a mid-to-senior level project manager with a demonstrated record of achievement in coordinating education policy advocacy and influencing, and organizational development for civil society.

    In Addition:

    • Significant and recent experience of leading the design and implementation of gender, economic and social justice and women’s rights policy influencing, campaigning, and advocacy programs or initiatives
    • Excellent communication skills and confidence to articulate knowledge and ideas, influence, and advocate clearly and convincingly.
    • Demonstrable training design and facilitation skills (both online and face to face)
    • Strong ability to motivate, inspire and support others in learning and adopting new approaches (feminists) and ways of working
    • Good understanding and commitment to embedding and continuously learning to embed a decolonial, safe, anti-racist, intersectional feminist and partner-led approach in your work
    • Experience of integrating a focus on women’s rights and gender justice, and support to feminist and youth movements into program and influencing strategies

    Project Management and Leadership:

    • Essential
      • Ability to lead projects in a clear and constructive way that inspires people to deliver.
      • Strong ability to lead and navigate complex group dynamics to build collaborative and positive team atmospheres.
      • Ability to manage and coach people, budgets and processes for results and impact
      • Excellent interpersonal and negotiation skills with demonstrable ability to lead, influence and motivate others.
      • Proven ability to scan and analyse trends in the context and to adjust strategic intent accordingly.
      • Ability to work independently, effectively with multi-cultural and virtual teams.
    • Flexfam
      • We believe flexible working is key to building the Oxfam of the future, so we’re open to talking through the type of flexible arrangements which might work for you. We think this role would work particularly well as a partially home-based role or job share.

    Our Values and Commitment to Safeguarding:

    • Oxfam is committed to preventing any type of unwanted behaviour at work including sexual harassment, exploitation and abuse, lack of integrity and financial misconduct; and committed to promoting the welfare of children, young people, adults and beneficiaries with whom Oxfam GB engages. 
    • Oxfam expects all staff and volunteers to share this commitment through our code of conduct. We place a high priority on ensuring that only those who share and demonstrate our values are recruited to work for us.
    • The post holder will undertake the appropriate level of training and is responsible for ensuring that they understand and work within the safeguarding policies of the organisation.
    • All offers of employment will be subject to satisfactory references and appropriate screening checks, which can include criminal records and terrorism finance checks. Oxfam GB also participates in the Inter Agency Misconduct Disclosure Scheme . 
    • In line with this Scheme, we will request information from job applicants’ previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the applicant left employment. 
    • By submitting an application, the job applicant confirms his/her understanding of these recruitment procedures.
    • We are committed to ensuring diversity and gender equality within our organisation and encourage applicants from diverse backgrounds to apply.

    Method of Application

    Interested and qualified? Go to Oxfam on jobs.oxfam.org.uk to apply

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