Project Management Support Assistant - Field Support at United Nations Office for Project Services (UNOPS)

Functional Responsibilities

• Under the overall supervision of the Project Manager, the Project Management Support Assistant  will be responsible for the following tasks;
  • Project Implementation
  • Procedures
  • Project monitoring and reporting
  • Stakeholder management, coordination and liaison
  • Knowledge management and innovation

Project Implementation

•  Work closely with UNICEF/WHO and the Ministry of Health to assist in programming, compile schedules of the events as received from the (Field) Admin Assistants that are to be performed including lists of participants, quotations and costs for the events.
• Coordinate and liaise with technical, local government officials and donor personnel to optimize project delivery.
• Prepare quarterly work plans in consultation with all stakeholders, project partners in each County, UNICEF/WHO and MOH offices in advance.
• Provide overall coordination and financial management of the event. Ensure that the budget provided by the partners are reviewed and finalized before the activity is implemented. Coordinate all the campaigns for UNICEF in 47 Counties while ensuring quality management.

Procedures

• Support the Project Management Support-Associate-Field Coordination in preparing/adapting plans for approval by the Project Board.
• Contribute to reporting obligations defined in the Legal Agreement(s).
• Support the Project Management Support-Associate-Field Coordination to manage expenditures against the budget for events (based on accurate financial reports.

Project monitoring and reporting

• Lead the reporting on operational support activities as per prescribed schedule and support the Project Management Support-Associate-Field Coordination in the preparation of project reports and plans.

Stakeholder management, coordination and liaison

• Proactively coordinate/liaise with support units on all administrative matters related to event management.
• Organize project and stakeholder meetings as and when necessary, and maintain records of these meetings.

Knowledge management and innovation

• Establish and maintain a record of past and current training/campaign programme including participants attended, type of training, duration, presenters etc. the compiled database/spreadsheet will be used to report progress and performance of the events coordinated.
• Continually collect feedback and lessons learnt from operational support activities and analyze and implement improvements to be adopted in the next events.

 Education/Experience/Language requirements

Education  

• Completion of secondary school with four (4) years of relevant experience is required;  
• Diploma Certificate in economics, finance, commerce, accounting and or other  related field with two (2) years of relevant professional experience disciplines may be  accepted.
• Bachelor’s Degree in economics, finance, commerce, accounting and or other related  field will be an added advantage.  

Work Experience 

• 4 years’ of  relevant field experience or experience working in a similar role is required; 
• One (1) year experience in financial management will be required.
• Experience in planning and coordination will be an added  advantage;  
• Experience in google suite applications will be an asset.  

Language  

• Fluency in English is required.  
• Knowledge of another official UNOPS language is an asset

Closing Period: 16-Jun-2023