Receptionist, Kenya Office at Adam Smith International

About The Role

• Adam Smith International seeks to recruit a Receptionist for the Nairobi office to join our Facilities team. The Receptionist will ensure the efficient operation of the Front Office, handling all incoming telephone calls and client inquiries promptly and professionally while maintaining a positive and welcoming environment for visitors and staff. Additionally, the person shall be responsible for undertaking general administrative duties to support the smooth functioning of the office and projects.

Key Responsibilities

Visitor Assistance:

• Assist in clearing visitors' entry at the security desk.
• Ensure prompt attention to visitors and directing them to the appropriate personnel or department.
• Coordination and Communication: Coordinate appointments for key meetings and manage meeting rooms.

General Administrative Tasks:

• Maintain a clean, positive, and welcoming office environment.
• Manage office inventory such as stationery, equipment, and furniture, including timely requisition.
• Assist in managing daily transport bookings in consultation with office drivers.
• Sort and distribute mail, online archiving, photocopying, scanning, and printing as required.

Project Management Support:

• Support event planning and logistics, including coordinating travel arrangements for staff and associates.
• Assist in processing supplier invoices.
• Any other duties assigned from time to time by the line manager

Requirements:
Qualification

• Undergraduate degree in office administration or a related field

Experience Required

• Minimum of 2 years’ experience on a similar role or administrative role.
• Excellent IT & communication skills
• Experience of reception/switchboard activities (advantage)

Competencies

• Good communication skills (written and verbal)
• Collaboration and teamwork
• Multitasking and prioritizing
• Problem-solving
• Ability to work under pressure.
• Attention to detail