Regional Finance and Administration Officer at Bread for All

Job Description

Treasury management:

• Prepare BFA Treasury forecasts and prepare/send fund request to the field coordinator for validation.
• Verify Partner treasury forecasts in line with the budget & prepare/send fund request to the field coordinator;
• Work in close collaboration with the project managers and the logistics to ensure the treasury forecasts are done in accordance of the budget
• Supervise the cash and bank management

Accounting:

• Be in charge of BFA monthly accountancy closing and closing pack transmission to the coordination
• Support the partner’s on accounting issues
• Supervise all accounting activities

Finance and Procedures:

• Ongoing project budget follow up, forecasts and analysis. In collaboration with Partner, verify their global forecasts and assure eligibility of expenses.
• Ongoing project financial reporting in collaboration with the admin coordination in Juba.
• Collect and verify financial information from the Partner to transmit information to the admin coordination in Juba.
• Ensure that the procurement files validated by the Administration complies with Tdh procedures

Administration:

•  Be the focal point in terms of local law analysis and follow at base level.
•  Verify all contracts respect BFA policy and supervise the follow up.
•  Carry out any other administrative activities relevant to his/her mission.

HR management:

•  Work with the admin coordination to ensure that declarations and payment of taxes and charges are made to relevant organizations
•  Keep informed of all bills and changes associated with employment law, employment in general, and staff training.
•  Improve staff working conditions in close collaboration with the administrative coordinator
•  Check the monthly salaries and send all the data to the administrative coordination in the country
•  Verify the base’s salary databases and payroll processing
•  Check and ensure the update of the HR information at base level
•  Monitor adhesion to national HR policy at base level
•  Participate in the mission HR policy creation and update
•  Check that job descriptions fit the standard job matrix and ensure that the recruitment process is respected at base level.
•  Adhere to and enforce BFA administrative regulations and procedures.
•  Guarantee that project donor’s procedures are respected.
•  Ensure Partner’s good practices and transparency.
•  Work in close collaboration with BFA projects teams and the different departments.
•  Work in close collaboration with the Partners’ Admin team by collecting, verifying, analyzing their data and, if needed, provide appropriate advices and trainings in collaboration with the administrative coordination.
•  Conduct his or her duties in respect of the Charter of Brot für alle and the BFA Code of conduct and child safeguarding policy.
•  Report serious cases of abuse on children that she/he would be aware of in BFA’s intervention locations. Strict confidentiality must be respected.

Requirement/Skills

•  Professional diploma or university degree in Administration, Finance and HR sectors
•  Knowledge of major donors procedures is an asset
•  Knowledge of international humanitarian response and development work
•  Excellent written and spoken English (French is not required)
•  Previous experience with an NGO in unstable context is appreciated
•  Previous experience in emergency response is appreciated
•  Ability to work in an inter cultural environment
•  Ability to work under pressure