Talent Acquisition Assistant at Blue Ventures

Summary job description:

• This role will involve supporting the Talent Acquisition Manager in daily recruitment operations that involve documentation, strategic job marketing, and attracting and managing applicants throughout the hiring process, from entry-level to senior-level positions within the organisation. The hire will also ensure the process is adhered to globally and nationally.
• The job holder will also be required to provide operational support in general human resource operations.

Responsibilities
Talent Acquisition (90%)

• Attracting and selecting appropriately qualified talent through strategic sourcing from timely posting of job adverts;
• Providing pro-sourcing support in hard-to-fill departments;
• Provide support in identifying the best sources of talent;
• Supporting in screening and long-listing in collaboration with the relevant line managers/functions;
• Ensuring implementation of Talent Acquisition policy, procedures and best practices at global and national levels;
• Supporting line managers and HR Leads in the navigation and utilisation of the applicant tracking system;
• Contacting applicants to facilitate the attendance of interviews in conjunction with line managers;
• Organising and participating in interviews in collaboration with the Talent Acquisition Manager and Line managers;
• Facilitating quality background checks for global roles and national roles in the absence of national HR leads ;
• Collaborating with the HR and Recruitment Officer at the offer and onboarding stage.
• Supporting the Talent Acquisition Manager in analysing recruitment statistics and providing regular reports;
• Timely confirmation of employment letters
• Provide support in constantly evaluating the process and proactively suggest improvements to the Talent Acquisition process.

Generalist and Operational Support (10%)

• Supporting the implementation of already established HR systems related to talent acquisition, advising and guiding line managers.
• Drafting offer letters and contracts for new starters, sharing them with the HR
• Officer, and sending the documents out for signature
• Raising purchase requests in the finance system
• Supporting line managers in probation management of new hires
• Ensuring talent acquisition policies and guides are updated on various systems
• Support the HR and Recruitment Officer in the management of the HR inbox

Occasional tasks such:

• Supporting in the logistics and event planning on request with the permission of the Talent Acquisition manager and Head of People Services
• Support the Reward Manager in reward queries
• Any other tasks assigned by the People Team colleagues.

Required

• Relevant International HR certifications, SHRM, IHRCI, IHRM-K or any National equivalent of the same.
• Some work experience as a recruiter or entry-level Talent Acquisition specialist in a global context.
• Excellent IT skills with knowledge of MS Office and/or G-Suite.
• Experience using CRM and cloud-based applicant tracking systems.
• Good interpersonal skills and ability to communicate effectively.
• Excellent writing and numeracy skills.
• Willingness to learn how to exercise assertiveness towards key stakeholders in the talent acquisition process.
• Excellent attention to detail.
• Highly organised, can-do attitude and ability to work on own initiative
• Commitment to providing excellent service

We would also love to see

• Experience serving an organisation as a consultant or in-house entry-level Talent Acquisition Specialist
• Previous experience in an international charity or social enterprise
• Previous experience working with HR and Applicant tracking systems
• Competency in any of the languages which our colleagues speak: Malagasy, French, Spanish, Bahasa, Tetun, Swahili and Portuguese

You will be a great fit if

• You are committed to Blue Ventures’ mission and values, evidenced by your high personal and professional integrity, humility, and humanity.
• You have an analytical mindset and orientation toward measurement, outcomes, continuous improvement, and learning.
• You think critically and highly value offering and receiving constructive feedback and criticism.
• You’re a natural relationship builder with a proven ability to work collaboratively in a complex organisation, demonstrating team-building and facilitation skills.
• You enjoy collaboration and are genuinely interested in learning from and developing others.
• You’re detail-oriented and compliance-minded; you enjoy dotting i’s and crossing t’s
• You demonstrate excellent organisational skills and the ability to marshal resources and continually improve systems and processes.
• You show self-motivation, flexibility, and the ability to work and thrive in a fast-paced, energetic, entrepreneurial environment.
• You’re trustworthy in managing sensitive situations and information; you are discrete, professional, and possess excellent judgement.
• You are comfortable with a playfully professional workplace culture.