Women, Peace, and Security (WPS) Programme Assistant at UN Women

Description of Responsibilities /Scope of Work;

 Assist in technical support to the formulation and management of WPS programmes

• Participate to provide inputs to the annual workplan and budget as required.
• Assist the team in the formulation and implementation of programme.
• Support quarterly trends analysis: Political, Security, Social, and Economic Dynamics in Eastern and Southern Region, in collaboration with Country Office 
• Support to review and coordinate the submission of implementing partner financial and narrative reports.
• Identify sources, gather and compile data and information for the preparation of documents, guidelines, speeches and position papers, in collaboration with the Programme team.
• Provide support in review of workplan quarterly reports, procurement plans for tracking implementation. 
• Provide administrative support for the audit of programmes/ projects and support implementation of audit recommendations.

Provide administrative support to the WPS Programme Unit

• Provide logistical, administrative, and financial support and arrangements for organization for meetings, workshops, events, and missions including travel arrangements for the strategic support unit
• Make all logistical arrangements for organization of meetings, workshops, events, and missions.
• Provide support for procurement; provide process guidance and support with preparation of documents. 
• Assemble briefing materials and prepare power-point and other presentations in collaboration with the WPS Programme team.
•  Organize and coordinate filing of documents and maintain mailing lists.
•  Perform any other communication, administrative and logistical duties as requested by the WPS Programme Officer.

Contribute to building partnerships and resource mobilization strategies

• Participate to provide inputs to resource mobilization strategies.
• Maintain information and databases.
• Provide inputs to relevant documentation such as project summaries, conference papers, briefing notes, speeches, and donor profiles

 Provide inputs to advocacy, knowledge building/sharing and communication efforts

• Support the organization of advocacy activities and campaigns events, trainings, workshops and knowledge products.
• Assist with updating communication platforms, including social media and the preparation of newsletters and media content.
• Help the team in the organization of local and regional events under the WPS Projects, with a particular focus on communication and visibility.

Provide technical inputs to the financial management of the WPS Programme Unit

• Assist with administrative support in monitoring and preparation of budget and the finances of programmes/projects.
• Create requisitions in Quantum, prepare budget revisions, revise project awards and status; and determine unutilized funds and the operational and financial close of a project
• In collaboration with Finance Tracking programme/project implementation of RO and identify programmatic bottlenecks