Career Opportunities at Kabete National Polytechnic

REF - KNP/2022/1

Duties and Responsibilities

Duties and responsibilities at this level will entail: -

• Overseeing the development and implementation of human resource management and administration strategies, policies, guidelines and programmes/work plans.
• Establishing and managing an efficient and effective, professional and sustainable human resource management system.
• Coordinating training and human resource development activities for the Polytechnic.
• Overseeing the development of training projections and plans;
• Organizing the validation and authentication of academic and professional certificates for polytechnic staff in liaison with the relevant institutions.
• Overseeing and managing performance management and incentive systems.
• Analyzing the utilization of human resource in the Polytechnic and advising on proper deployment.
• Coordinating, monitoring and evaluating staff training and development programmes; ensuring implementation of computerized human resource management infrastructure.
• Coordinating staff office accommodation.
• Managing industrial relations issues.

Requirements for Appointment

For appointment to this grade, an officer must have: -

• Served in the equivalent KNP/5 grade of an Assistant Manager, Human Resource Management Officer for a minimum period of four (4) years.
• Bachelor’s degree in any of the following disciplines: - Human Capital Management/Human Resource Management, Public, Administration/ Business Management or its equivalent qualification from a recognized institution.
• Master’s degree in any of the following disciplines: - Human Capital

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REF - KNP/2022/2

Duties and Responsibilities

Duties and responsibilities at this level will entail: -

• Developing hardware and software specifications; developing and implementing ICT systems. 
• Undertaking upgrading of software.
• Updating and keeping inventory on Information Communication Technology activities.
• Designing, recommending and evaluating systems.
• Implementing, maintaining and documenting standards of systems.
• Maintaining support systems and training of users.
• Repairing and maintaining of Information Communication Technology equipment and associated peripherals.

Requirements for Appointment

For appointment to this grade, an officer must have: -

• Served in the grade of Information Communication Technology Officer I or in a comparable position for a minimum period of four (4) years.
• Bachelor’s degree in any of the following disciplines: - Computer Science, Information Technology, Business Information Technology or its equivalent qualification from recognized institution.
• Demonstrated professional competence as reflected in work performance and results
• A Master’s Degree in a relevant field will be an added advantage

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REF - KNP/2022/3

Duties and Responsibilities

Duties and responsibilities at this level will entail: -

• Carrying out audit inspections of Institute’s records.
• Carrying out audit checks and identifying any accounting errors.
• Collecting data on periodical financial returns, estimates and expenditure.
• Participating in developing and updating internal audit manual.
• Stocktaking and carrying out risk assessment, corruption risk assessment and anticorruption awareness activities.
• Examining vouchers, cashbooks, ledgers confirming the propriety and accuracy of the transactions; auditing of systems and processes.
• Undertaking audit assignments and preparing detailed audit observations and reports.
• Carrying out institutional risk evaluation, and efficiency audit.
• Conducting financial and systems audit.
• Selecting, evaluating and implementing risks mitigation strategies.
• Reporting on risks status and mitigation actions.
• Monitoring risk exposure and advice the management.
• Identifying, analyzing, integrating and assessing areas of risks.

Requirements for Appointment

For appointment to this grade, an officer must have: - 

• Served in the grade of Internal Auditor II or in a comparable position for a minimum period of at least four (4) years.
• Bachelor’s degree in any of the following disciplines: - Commerce (Accounting/Finance option), Finance, Business Administration, Economics, Mathematics, Statistics or its equivalent qualification from a recognized institution.
• Passed Part III of Professional qualifications such as CPA, ACCA, ACA, CIA, CISA, CRISC or ACMA from a recognized institution.
• Be a registered member of Institute of Internal Auditors (IIA) (Kenya Chapter) or any other a relevant professional body.
• Demonstrate proficiency in computer use and applications.

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REF - KNP/2022/4

Duties and Responsibilities

• recording dictation in shorthand and transcribing in typewritten form using and managing e- office to process data;
• Operating while ensuring security of office equipment, documents and records including classified materials, legal correspondences and MOUs;
• attending to visitors/clients as well handling telephone calls or customer inquiries complaints or appointments, handling protocols and confirming travel itineraries;
• coordinating schedules, planning and organizing meetings, workshop/conferences and seminars;
• establishing and monitoring procedures for recording correspondences by maintaining an up-to-date file movements system
• Perform accurate preparation of responses to routine correspondence and where necessary conduct legal research and analysis in consultation with relevant management staff while maintaining confidentiality and integrity.
• Compile, proofread and revise drafts of legal documents and reports by Interpreting laws, rulings and regulations in legal documents.
• Prepare and format compliance, legal and management reports and any other administrative services that may be assigned.

Requirements for Appointment

For appointment to this grade, an officer must have: -

• served in the grade of Office Administrator or in a comparable position for a minimum period of three (3) years;
• Bachelors Degree in Secretarial Studies or Bachelor of Business and Office Management from a recognised institution

OR

• Bachelor’s Degree in Social Sciences plus a Diploma in Secretarial Studies/Paralegal Studies from a recognised Institution
• Certificate in Supervisory Skills lasting not less than two (2) weeks from a recognized institution;
• Demonstrated proficiency in computer use and applications; and
• Demonstrated professional competence as reflected in work performance and results

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REF - KNP/2022/5

Duties and Responsibilities

• Carrying out investigation of all security cases in the Polytechnic.
• Compiling data from suggestion box and security reports as well as collecting and gathering intelligence report.
• Supervisin staff under them and overseeing the services of contracted Security Firm.
• Ensure security of all visitors to the Polytechnic and making report thereof including enforcement of traffic discipline within the Polytechnic.
• Making regular security surveys/reports summaries on polytechnic security.
• Preventing and reporting any theft or loss of polytechnic properties in consultation with relevant law enforcement agencies.
• Monitoring vehicles movement and assist the administrator in charge of transport on
• security of the Polytechnic vehicles e.g., parking places, accidents, inspections etc.
• Assisting coordinating with relevant law enforcement agencies in investigation of all security cases in regard to the Polytechnic.

Requirements for Appointment

For requirements to this appointment an officer must have: -

• Served in the National Police Service or Disciplined Forces for a period not less than
• 7 years and served at the rank of an Inspector of Police or equivalent rank.
• Have Kenya Certificate of Secondary Education (KCSE) mean grade of D+ and above from Kenya National Examination Council or its equivalent qualification from a
• recognized examining body.
• Be a Kenyan citizen, physically and medically fit.
• Have no criminal record

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REF - KNP/2022/11

Areas of Specialization (No of Posts)

Automotive Technology (1); Building Construction Technology (1); Catering and Accommodation; Computer Science/ Computing Technology (1); Digital Electronics/Instrumentation and Control/ Telecommunication (1); Food Science and Technology (1); Mass Communication/Sound Engineering (1); Pharmaceutical Technology (1);

Duties and Responsibilities

Duties and responsibilities will entail:

• Maintaining inventory for all tools, Machines and equipment’s in the workshop;
• Prepare preventive maintenance schedules of the items;
• Ensure compliance with both Statutory and Institute’s Safety Protocol regarding operation of workshops;
• support the smooth running of the departmental workshop/laboratory/Kitchen;
• Work hand in hand with the workshop practice lecturers when preparing materials for practical lessons;
• Maintain work area, tools/machines/equipment cleaners and proper operation

Requirements for Appointment

For appointment to this grade, an officer must have:

• Served in the grade of Laboratory Assistant I or in an equivalent position for a minimum period of three (3) years; AND Possess a Craft Certificate the areas of
• specialization from a recognized institution; OR Diploma in the Areas of specialization from a recognised institution
• Ability to use a full range of tools, machines and equipment’s in the engineering workshop/Computer Laboratories/ Applied Science or Catering and Accommodation
• Knowledge of basic Auto CAD/Arch CAD will be added advantage and
• Demonstrated computer application skills.

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REF - KNP/2022/12

Duties and Responsibilities

• Accessioning all new books; classifying and cataloguing books;
• Preparing and filing or Updating the catalogue cards for books; compiling accessions list’ for books and dispatch to all technical officers;
• Conducting orientation and registering new patrons;
• Filing of borrowing cards; sending reminder notices for overdue publications;
• Photocopying gazette notices with published standards and circulating to quality control officers;
• Ensuring that shelves are tidy and publications are filed in their right places;
• Compiling overdue materials lists; clearing fines of user accounts;
• Manning the circulation area; assisting in providing reference information services;
• Providing Library user education; and library clearance of students and staff.

Requirements for Appointment

For appointment to this grade, an officer must have:

• A Diploma in Library studies or Information Science or equivalent qualifications from a recognized institution;
• Certificate in Computer Applications from a recognized institution; and
• Demonstrated merit and ability as reflected in work performance and results. 

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REF - KNP/2022/13

Duties and Responsibilities

• Ensure proper recording and custody of all procurement documents and inventory.
• Safeguard and Dmanage procurement records and filing.
• Ensure proper inventory of procured assets and boarded stores due for disposal and preparation of the reports.
• Ensure that the store is well organized to enhance easy access to goods, efficient utilization of space, and easier administration of the store operations that safety
• security management.
• Issue goods to users as per the requests in a timely manner and as per the specifications raised by the user departments.
• Monitor stock levels and advice when re – order levels are reached to minimize stock outs.

Requirements for Appointment

For appointment to this grade, a candidate must have: -

• Diploma in Purchasing and Supply Chain Management / Business Management from a recognized Institution
• Demonstrated Computer Literacy
• Knowledge of Public Procurement and Disposal legislation.

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REF - KNP/2022/14

Duties and Responsibilities

Duties and responsibilities at this level will entail: -

• Driving vehicles and detecting common mechanical faults
• Carrying out minor repairs
• Maintaining work tickets for vehicles assigned
• Ensuring safety of the vehicle on and off the road
• Ensuring safety of passengers and goods Maintaining cleanliness of the assigned vehicle.

Requirements for Appointment

For appointment to this grade, a candidate must have: -

• Kenya Certificate of Secondary Education (KCSE) Mean Grade D+ plain or its equivalent qualification from a recognized institution;
• Valid driving license free from any current endorsements and valid for any of the classes of vehicles which the officer is required to drive;
• First-Aid Certificate Course lasting not less than one (1) week from a recognized institution;
• Valid Certificate of Good Conduct from the Kenya Police;
• Minimum period of four (4) years active driving experience; and
• Adequate knowledge of the Highway Cod