Jobs at Sheer Logic

Purpose of Position:

Supported by a lean team of Finance associates, the Finance Manager role involves the day-to-day reviewing of all financial transactions and records of the Academy to help assure accurate and complete accounting records and ensure smooth operations of academy activities that require finance support including preparation and interpretation of all relevant financial reports; daily, weekly, monthly, quarterly, and annually.

Duties /Responsibilities:

1. Prepare audited accounts for board approval by end of first quarter following end of financial year and in compliance with prevailing lFRs, SAS and Generally Accepted Accounting
2. Monitor high school budget allocation, fund cashflow balances and related financial activities for the purpose of ensuring that accurate allocations, expenses are within budget
3. Preparation of Monthly expense vs approved budget variance analysis and other management accounts reports for reporting
4. Maintain financial management system to ensure integrity of the data captured in the
5. Ensure adequate controls over cash and bank management are constantly monitored and updated to minimize the risk of fraud or
6. Closely monitor all financial activities and keep the Head of Finance advised of all situations which have the potential for a negative impact on internal controls or financial management
7. Support any system automation, enhancements, and customization of sage x3
8. Generate periodical financial reports on revenue, expenditure, and cash
9. Review monthly bank account and cash reconciliations before 5th of the following       
10. Interface with budget owners in various areas mainly
11. Ensures that all tax obligations relating to the Academy are calculated and paid to relevant authorities on
12. Supervision of the payable process, reviewing invoices and making payments and reviewing supplier account
13. Overseeing the petty cash disbursements process to ensure that the Academy cash asset is safe and
14. Supervision of the stores processes-including receiving, storage and issuance: including

daily reconciliation of stores records and quarter stock takes.

1. Reviewing of monthly reconciliation of the academy
2. Ensuring and updated and fully reconciled fixed assets register of the academy is always
3. Supporting internal and external audits processes by providing schedules and other information as
4. Support in the budget preparation process for high
5. Evaluation of employees’
6. Summarize current financial status of academy enterprises (farm, facilities hire, catering ) by collecting information, preparing balance sheet, profit and loss statement and other reports.
7. Maintain accounting controls by preparing and recommending policies and
8. Proper record keeping and reporting for all academy projects e., construction etc.
9. Review and recommend modifications to accounting systems and generally accepted accounting
10. Provide input into department’s goal setting process and staff
11. Perform month-end and year-end close processes. Month end closure process to be completed by 5th ofthe month and year end closure process to be completed by 30th  of 
12. Continually develop, review and document business processes and accounting       policies to maintain and strengthen internal
13. Support the entrepreneurship program through teaching and coaching of students (both in class and experiential student enterprises) as allocated from term to term by the Entrepreneurship
14. Custodian of the Academy safe and ensuring that all documents in the safe are always secure.
15. Any other duties allocated by Head of Finance from time to

Minimum Requirements:

• A Business-related degree in Finance/Accounting or Equivalent
• CPA/ACCA Qualification or an equivalent post Graduate qualification
• A minimum of 7 years’ experience in an accounting generalist role in a busy accounting office or in an audit role or in a consulting role reviewing all aspects of a finance department
• Work experience in an audit firm will be given preference
• Experience and (or) training in Sage x3 will be an added advantage
• Good communication skills (both written and spoken)
• Strong organization skills
• Demonstrate effective time management
• Ability to produce accurate work
• Team leader who is flexible with their work approach
• Demonstrate ability to perform duties responsibly under minimum supervision

Deadline: by 11th April 2022

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Roles & Responsibilities

Grant Management

• Ensures integrity and quality of the grant making process;
• Handles incoming grant applications and contributes to assessment of financial dimension of applications, showing strong analytical and problem-solving skills;
• Supports compliance to our client’s due diligence policies;
• Review of audited financial documents to assess financial health of organizations in collaboration with Programme Manager/Grant Manager; and
• Prepares aggregated reports and fulfils reporting requirements as requested.

Monitoring and Updating of Project Database (Salesforce And Power BI)

• Ensures adherence to the corresponding workflow processes at programme and grant level;
• Owns and operates Salesforce and Power BI;
• Monitors and follow up on pending applications in consultation with Programme Manager/Grant Manager and executes the payment process flawlessly; and

Provides Programme Manager/Grant Manager with analysis from Salesforce and Power BI such as number of grants to specific program areas, upon request or pro-actively.

Contribution to Grant and Programme Development

• Supports the Programme Manager/Grant Manager with solid grant and programme management;
• Contributes to grant and programme development, including research and M&E analysis;
• Contributes to interregional engagement and collaboration by actively supporting our client as a Learning Organisation, by sharing knowledge, sharing experiences with organisation ; and
• Fosters own development; develops understanding of programming cycle, in particular understanding of M&E.

General & Administrative Support

• Files digital or hard copy of all relevant documents related to active grants and programmes;
• Organizes travel arrangements for Programme Manager/Grant Manager: Arrange meetings with partners, book flights and hotels, put together itineraries, compose a travel guide with route and comprehensive information of projects to be visited;
• Handles all incoming email and phone calls;
• Organizes meetings with (potential) partners, coordinate papers for meetings (e.g. project write ups); and
• Assists in preparation of presentations, internal and external.

Requirements

• Demonstrate excellent professional communication skills and fluency in written and oral English
• Minimum of a relevant Bachelor’s Degree. Master’s Degree will be an added advantage.
• At least 5 years of professional experience in high-level project assistant, secretarial or organizational function. At least two years of this experience should be with an international organization, philanthropic foundation or NGO.
• Relevant work experience to include use of database and analytics solutions such as Salesforce and Power BI; command of Microsoft Excel and PowerPoint required.
• Strong organizational skills including ability to prioritize and manage time.
• Ability to work and interact with people from diverse, professional, social and cultural backgrounds.
• Experience in providing general support in a small team and an experienced team player.
• Commitment to living the Porticus’ culture and to transparency and open exchange, generating trust among colleagues and reinforcing Porticus culture and values in external transactions.

Deadline: by 15th April 2022