Job Openings at Street Child

Job Purpose:

• You will provide support to the Nairobi office as well as the field offices where required. You will work closely with the project managers/coordinators for the Kenya projects as well partners to ensure proper management of the financial aspects of each grant and maintain clear and timely reporting to the East Africa Finance Manager.

Role and Duties:

Project Accounting

• Ensure the smooth implementation of project accounting activities, including (but not limited to): timely and accurate bank reconciliations, invoicing, monitoring of expenditure levels against budget and funding obligations, financial projections, and submission of monthly financial reports.
• Facilitate timely, accurate month-end closing, cash requests and cash reconciliations.
• Validate field expenditure and ensure adequate supporting documents are available for expenditure.
• Review and provide support for the financial aspects of contract execution of local and international sub-implementing partners.
• Preparation of Financial project reports (Management Reports), recording and support to Project coordinators.
• Ensure timely facilitation of funds and funds distribution to the field locations based on monthly requisitions.
• Reconciliation of partners accounts.

Administrative Accounting

• Prepare Nairobi payment requisitions and field stations monthly transfer requests
• Validate Field expenditure and ensure adequate supporting documents are available for expenditure.
• Preparation of statutory financial statements for audit
• Preparation of field & partner journals in an accurate and timely manner.
• Reconcile bank and cash control accounts on the General Ledger on a prompt monthly basis.
• Reconcile payroll control accounts on the General Ledger on a prompt monthly basis (e.g. gratuity accrual).
• Develop and update staff time sheets
• Preparation of Nairobi journals and cashbooks in an accurate and timely manner.
• Preparation of statutory reports (NSSF, NHIF, Pensions, Sacco, PAYE, withholding tax) and ensures the submission of the same to the relevant authorities in a timely manner.
• Manager E-banking systems for Kenya accounts by making inputs and authorisation of payments
• Cash management for the Nairobi office.
• Filing of financial documents in a neat, accurate and user-friendly way.
• Preparation of bills and Invoices and ensuring accuracy and completeness before payments
• Management of statutory audits
• Preparation of NGO returns and provide them to the East Africa Finance Manager for approval before submission
• Review and reconciliation of field & partner’s cashbooks
• Handling of travel advances and surrender

Person Specification

• Note that candidates are expected to have the majority but not all these skills and experience
• Also note that candidates must have the right to work in Kenya

Knowledge

• 2-5 years working experience in NGO Finance field
• Hands on experience in an accounting package
• Knowledge on statutory reporting and requirements

go to method of application »

To manage and implement a portfolio of education and development projects across Kenya. This role will involve overseeing project implementation, building partnerships, contributing to strategic growth and fundraising, and providing operational support to the Kenya Country Office.

Key Responsibilities:

Programme Management (60%):

• Manage ongoing projects, ensuring timely and quality delivery in line with work plans, M&E frameworks, and expenditure plans.
• Support regular project monitoring, identifying opportunities for enhancement, and ensuring alignment with programme objectives.
• Work with the Country Representative and Senior Finance Manager to ensure adequate budget monitoring and review mechanisms, minimizing significant expenditure variances.
• Coordinate with partners to ensure timely, quality programme reports that meet donor requirements.
• Produce monthly, quarterly, and completion reports. Ensure effective MEAL processes across all projects to measure impact.
• Ensure relevant stakeholders receive timely information (5Ws).
• Prepare, coordinate reviews, edit, and disseminate project-related reports and documents.
• Build and maintain relationships with UN agencies, clusters, and government agencies at provincial and national levels.

Strategy, Growth, and Fundraising (15%):

• Develop new partnerships and conduct due diligence for local partners.
• Support the expansion of operations into new areas within the humanitarian and development sectors.
• Build partnerships with county governments.
• Develop quality proposals using participatory methodologies.
• Represent Street Child and AET at national and provincial for a to build visibility and collaborative partnerships with donors, peers, and government.
• Ensure a localization strategy is mainstreamed into work; including capacity assessment, capacity building planning and implementation, compliance, and partner accountability.
• Support the Country Representative and others in representing Street Child and/or AET with government for advocacy, relationship management, programme review, and national/state compliance.
• Support the Country Representative in identifying opportunities to enhance national visibility through communication and representation.

Operations Support (15%):

• Work with the Country Representative to oversee partner compliance and accountability.
• Support office management, ensuring Street Child and AET policies and procedures are properly introduced, implemented, and maintained.
• Perform other activities requested by the Country Representative to support operations management and take over responsibilities in their absence.
• Qualifications and Experience:
• Minimum of four years of work experience in the international development and/or humanitarian sector.
• Experience in project management, particularly in education, child protection, localization, and livelihoods.
• Experience in grants management (project design, budget preparation, expenditure tracking, monitoring and evaluation, reporting).
• Experience working in either Kenya or other African humanitarian contexts.
• Experience with successful business development activities, including proposal coordination, writing, and agreement negotiation.
• Experience engaging partners and strengthening partnerships.

Skills & Abilities:

• Fluency in both English and Kiswahili, written and spoken.
• Ability to effectively represent Street Child / AET in a variety of public and private forums.
• Excellent interpersonal, listening and communication skills.
• Ability to positively influence others and create meaningful relationships.
• A self-starter with a strong results orientation and with high levels of integrity, credibility and dependability.
• An energetic team player who can effectively collaborate, and who can stand alone when necessary.
• Demonstrated ability to work and deliver independently and under pressure and tight deadlines.