Jobs at Kenya Power Pension Fund (KPPF)

Job Summary

The Head of Procurement will be responsible for providing oversight of the procurement function to ensure value for money on all procured items, quality service delivery and
support other functions within the Fund to achieve the goals effectively and efficiently. To ensure that all procurement processes and procedures are in line with the Fund’s policy, best practice and the procurement law and regulations

Qualifications

• Bachelor’s Degree in Procurement or Supply Chain Management or a related field from a recognized University.
• Membership to a Professional body
• Professional qualification (KISM, CIPS)
• Eight (8) years’ post qualification experience in role in Supply Chain Management a medium or large size organization with at least three (3) years at management level.
• A master’s degree in Supply Chain Management will be an added advantage.

Responsibilities

• Formulate procurement strategies and update procurement policy and procedures.
• Plan for all procurement and disposal of items managed in line with the budgets.
• Consolidating procurement items ensuring that delivery is done as per the users’ needs.
• Monitor all procurements are processed within budget lines and advising users on unbudgeted and exceeded budgets items.
• Proactively build, develop and maintain valuable relationships with key stakeholders and vendors.
• Monitor the market and vendor bases for emerging services and trends for potential opportunities and advise management accordingly.
• Implement/execute the decisions of the Evaluation Committee and in all Fund procurements.
• Act as the Secretariat to the Evaluation Committee and coordinate committee meetings and negotiation meetings.
• Communicate to suppliers on awards, regrets and any other communication necessary in execution of tenders.
• Coordinate between the business units and suppliers and the Evaluation Committee to ensure that user requirements are met.
• Guide on preparation of proposals (RFPs, RFQs and TORs) and specifications.
• Manage the tendering process including; developing RFP’s, advertising, receiving and opening RFP’s etc.
• Ensure that RFP’S are evaluated in accordance to set out specifications and the Act.
• Provide professional advice to the Accounting Officer on all evaluation reports.
• Monitor delivery and quality of goods, works and services by suppliers.
• Conduct supplier evaluation and effect necessary actions based on contract terms and conditions.
• Develop annual procurement budget.

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Job Summary

The Administrative assistant is responsible for delivering a friendly, efficient customerservice and creating a warm and welcoming atmosphere for all the guests visiting theFund, with the key aim of ensuring customer satisfaction.

Qualifications

• A diploma in customer service, business management or relevant field
• Proficient knowledge in IT.
• At least two (2) years’ experience in a similar position.
• Proven work experience as an administrative assistant, front office representation or similar role.

Responsibilities

• Coordinate front desk activities.
• Receive all clients and direct them to appropriate officers for further assistance.
• Ensure high standards of telephone service in order to achieve fast and efficient handling of internal and external calls.
• Ensure that clients are relaxed and comfortable while waiting to be assisted.
• To maintain the reception area at high standards of cleanliness and neatness.
• To receive, sort and distribute correspondence/mails.
• Operate switchboard and connect callers to the appropriate person(s).
• Monitor and report any malfunctioning of office equipment within duty station.
• Type correspondence and reports as directed by superior; sending out email as required from time to time.
• Manage of meeting room bookings and appointments.
• Make travel bookings.
• Perform other clerical duties such as filing, photocopying, scanning etc
• Perform any other duties as may be required by superiors from time to time.