Open Positions at Africa Center for Health Systems and Gender Justice (ACHGJ)

Position Summary:

• This is a full-time position, and we are seeking a professional with significant experience setting up financial systems, particularly for organizations transitioning from fiscal hosting.
• The ideal candidate will possess strong expertise in programmatic budgeting and grants administration to support business development and donor compliance.

Key Responsibilities

• Develop and Strengthen Financial Systems and Procedures
• Set up an efficient accounting system (e.g., QuickBooks).
• Develop a comprehensive Finance Manual and Standard Operating Procedures (SOPs).
• Ensure all financial transactions are accurately documented and recorded according to organizational policies, international accounting standards, and local legal requirements.
• Train other relevant staff on how to use the accounting manual and SoPs.
• Budgeting and Donor Financial Reporting
• Collaborate with program and fundraising teams to develop program and organisational budgets.
• Prepare timely, accurate donor financial reports per contractual obligations and donor requirements.
• Monitor programme expenditure against approved budgets, ensuring the appropriate allocation and utilisation of donor funds.
• Support the processing and closure of donor contracts, ensuring compliance with
• internal financial and grant management procedures.
• Liaise with programme teams and the fiscal host to ensure correct coding, documentation, and classification of donor-funded activities.
• Day-to-Day Financial Operations
• Coordinate with the current fiscal host to ensure accurate expense tracking, timely account reconciliations, and efficient payment processing.
• Support the preparation of monthly and quarterly financial reports, including expenditure projections, budget versus actual analysis, and variance reports.
• Participate in Senior Management Team (SMT) meetings, providing updates on financial performance, risks, and administrative developments.
• Re-Granting and Partner Financial Oversight
• Provide financial oversight of re-granting processes in collaboration with the Head of Programs and Partnerships.
• Conduct due diligence, financial risk assessments, and capacity appraisals for prospective sub-grantee partners.
• Review financial reports that partners submit and provide recommendations for disbursements and financial compliance.
• Monitor and review audited financial statements of programme partners, and ensure adherence to contractual and regulatory requirements.

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Key Responsibilities

• Program Management
• Lead the development, implementation, and monitoring of assigned programs in alignment with approved Program proposals, budgets, and action plans.
• Develop detailed implementation plans, define outcomes, and ensure effective delivery through coordination with project teams/ consultants, the strategy and communication and finance team.
• Collaborate closely with partner organizations to ensure the delivery of high-quality, impactful interventions.
• Provide ongoing technical support to partners, including capacity strengthening, and coordinate or arrange for external expertise where needed.
• Ensure compliance with donor requirements, including timely submission of high-quality narrative and financial reports, in line with donor agreements, ACHGJC policies, and institutional funding procedures.
• Undertake or commission research and analysis to inform program design or as part of implementation and support advocacy priorities per outlined program outcomes.
• Facilitate knowledge management and learning, including documentation and sharing of best practices, lessons learned, and innovations with and among partners.
• Design and implement learning and capacity development opportunities for partners and grantees to strengthen program impact and sustainability.
• Contribute to the development of communication materials such as presentations, success stories, case studies, fact sheets, and visual assets to support internal and external engagement and dissemination of project impact.
• Strategic alignment and coordination
• Align program objectives with the organization’s broader mission and strategic priorities.
• Support leadership in refining the organization’s strategic approach through data and insights from program implementation.
• Manage and coordinate multiple interrelated projects within the organization, ensuring consistency, integration, and synergy.
• Establish frameworks and tools for efficient project tracking and communication across teams and projects/ programs.
• Resource and Stakeholder Management
• Oversee program budgets, timelines, and human resources to optimize impact and ensure accountability.
• Manage consultants, grantees, or implementing partners as needed to deliver program components.
• Build and maintain productive relationships with internal teams, donors, civil society organizations, government partners, and communities.
• Represent the organization and respective program/s at external events, conferences, and stakeholder meetings.
• Conduct regular follow-ups with partners on the progress of project activities and
• convene routine coordination meetings to assess and guide implementation.
• Monitoring, Evaluation, and Learning (MEL)
• Develop and oversee MEL frameworks to track performance indicators, measure impact, and inform adaptive program management – focus on feminist DMEL strategies.
• Promote a culture of continuous learning and improvement across all program activities.
• Risk Management
• Identify potential risks to the success of the program and implement mitigation strategies.
• Ensure compliance with relevant donor requirements and organizational policies.

Qualifications

• Bachelor’s degree in international development, Gender Studies, Public Health Economics, Public Policy, or related field (master’s degree preferred).
• Minimum of 5 years of experience in program management, ideally in gender justice, economic empowerment, or related areas.
• Proven ability to design, implement, and manage complex programs in cross-functional environments.
• Strong knowledge of monitoring and evaluation methods and tools.
• Experience working with data-driven approaches to social impact and advocacy.
• Excellent communication, interpersonal, and stakeholder management skills.
• Strong budget management and resource planning abilities.
• Commitment to equity, inclusion, and social justice.

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Key Responsibilities

• Strategy and Brand Communication
• Support the implementation of ACHSGJ’s communications strategy in alignment with organisational priorities.
• Ensure clarity, consistency, and resonance in all external communications.
• Help maintain and evolve the organisation’s visual and narrative identity across print and digital platforms.
• Craft and adapt key messages for different audiences including policymakers, donors, partners, and communities.
• Content Development and Digital Storytelling
• Develop compelling content for a range of platforms—including website, social media, newsletters, and campaign briefs.
• Produce short stories, human-interest profiles, case studies, blog posts, and audio-visual content in partnership with program teams.
• Collaborate with community members, program partners, and young people to co-create communications materials rooted in dignity and agency.
• Digital Platforms and Social Media
• Manage the day-to-day scheduling and content posting across ACHSGJ’s social media platforms (Instagram, Twitter/X, LinkedIn, Facebook.).
• Monitor engagement, trends, and audience analytics to improve performance and reach.
• Curate and maintain youth- and community-led digital spaces, supporting safe, inclusive dialogue.
• Media and Advocacy Support
• Assist in drafting press releases, media advisories, op-eds, and reactive statements.
• Support relationship-building with media houses, journalists, editors, and content creators to elevate the visibility of key issues.
• Track news cycles and identify media opportunities to position ACHSGJ as a thought leader on health and gender justice.
• Website and Visual Communication
• Maintain and update the ACHSGJ website regularly with new content, resources, and announcements.
• Work with graphic designers and technical consultants on the design and layout of communication products.
• Ensure accessibility and inclusive design principles are upheld in all visual outputs.
• Internal Coordination
• Liaise with program and research teams to gather content, success stories, and key learnings.
• Support in managing a shared communications calendar and assist in planning for campaigns and awareness days.
• Contribute to communication inputs for donor reports, events, and proposal development.

Required Qualifications and Experience

• A bachelor’s degree in communications, journalism, media studies, development studies, or a related field.
• 2–4 years of professional experience in a communications role within a nonprofit, advocacy, or social justice organisation.
• Excellent writing, editing, and storytelling skills with strong attention to detail.
• Experience managing organisational social media platforms and digital campaigns.
• Familiarity with tools such as Canva, Mailchimp, WordPress, or social media analytics platforms.
• Strong interpersonal skills and the ability to work in collaborative, cross-cultural teams.
• A commitment to feminist principles, anti-oppressive practice, and rights-based communication.

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Your Profile

• The ideal candidate is enthusiastic about social justice, eager to learn, and committed to supporting intersectional, community-driven work in health and gender equity.

Qualifications & Skills:

• Bachelor’s degree in Public Health, Gender Studies, Development Studies, Social Sciences, or a related field.
• 1–3 years of relevant work or internship experience in program support, administration, or coordination (preferably in the non-profit or development sector).
• Familiarity with feminist and participatory approaches to programming.
• Strong organisational and communication skills.
• Proficiency in Microsoft Office Suite, Google Workspace, and basic data management or reporting tools.

Key Responsibilities

• Program Support & Coordination
• Assist in the implementation of program activities in line with work plans and timelines.
• Support scheduling, documentation, and coordination of partner meetings, workshops, and field activities.
• Track activity progress and follow up with partners and consultants under the guidance of the program lead.
• Maintain updated program files, records, and documentation.
• Monitoring, Evaluation & Learning (MEL)
• Assist in the collection and compilation of data for monitoring purposes.
• Support documentation of lessons learned, success stories, and field insights.
• Help organise internal and external learning sessions, webinars, or knowledge-sharing forums.
• Communication & Documentation
• Draft minutes, summary reports, presentations, and briefs from program meetings and activities.
• Support preparation of communication materials such as fact sheets, case studies, and donor reports.
• Coordinate the gathering of visual content (photos, quotes, testimonials) during program activities.
• Administrative & Logistical Support
• Coordinate logistics for virtual and physical meetings, workshops, and partner events.
• Support procurement requests, consultant onboarding, and expense tracking as required.
• Ensure timely submissions and filing of reports and other deliverables from partners and consultants.
• Stakeholder & Partner Engagement
• Liaise with local partners, consultants, and other collaborators to ensure consistent communication and smooth implementation.
• Represent the organization professionally in partner engagements and collaborative spaces as delegated.