Vacancies at DanChurchAid (DCA)

DCA is seeking to recruit an energetic Kenyan National for an internship position as Data Analysis & Reporting Assistant. The intern will serve for a period of one year. The position is Nairobi based with travels to the field and reports to the MEAL Coordinator. 

The Data Analysis & Reporting Assistant will support DCA and partners to embed dynamic and proactive data analytics into the MEAL systems to drive program quality improvement, generate evidence of the impact of our work and foster learning across the organization.  

 The main responsibilities of the intern are: 

Data Analysis & MEAL 

• Assist with data collection, cleaning, and quality control 
• Work with DCA and partner staff members developing M&E systems and baseline assessments. 
• Assist with research and revision of data collection tools 
• Support review and development of data tracking tools and impact analyses 
• Assist in analysing data to provide an evidence base for the measurement of results and to demonstrate results more clearly. 
• Support review of and feedback on DCA program/project and partner reports 

 Data Quality, Use and Sharing 

• Support the development of MEAL plans and M&E tools for existing and new projects  
• Assist in compiling data to contribute towards strategic decision-making, knowledge management, sharing best practices and program planning with program team.  
• Support data-driven storytelling and communication efforts 
• Support planning, implementation and follow up of periodic monitoring visits to track progress, identify problems, support partners and project staff, and extract lessons and to provide feedback 
• Provide data/evidence-based support and input to DCA and partner strategy and reflection/learning events. 
• Support relevant project staff in updating the DCA program and projects document (PPD) electronic filing system. 
• Any other duty as assigned by supervising manager. 

 Required Qualifications: 

• A university degree from an accredited educational institution in Data science, Data Analytics, Computer Science or a related field. 
• High degree of familiarity with digital data gathering software packages (Activity info, Kobo ToolBox, or similar), data visualization tools (Microsoft PowerBI, or similar), and data analysis software (Stata, SPSS, R, or similar). 
• Ability to translate data into actionable insights, and support others to do the same 
• Interest in learning 
• Ability to travel 
• Politically and culturally sensitive with qualities of patience, tact and diplomacy 
• Fluency in at least English and Kiswahili 

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DanChurchAid (DCA) is seeking to recruit an energetic Kenyan National for the position of Finance Intern - Partner Support will contribute towards to the attainment of DCA Kenya Country program me by ensuring a high level of accountability and quality assurance of DCA Kenya projects and activities. The Finance Intern - Partner Support will ensure quality assurance of budgets and financial reports, timely reporting, compliance with donor requirements and DCA internal procedures

The main responsibilities of the Finance Intern - Partner Support are:

Financial Management Systems:

• Manage the disbursement of funds to partners in line with payment schedules and any other requirements.
• Review and validate spending plans from partners against reported expenditures, following up as needed.
• Ensure that financial monitoring and spot check visits to partner offices is conducted according to DCA requirements and standards.
• Ensure monitoring visit plans are drafted and submitted ahead of partner visits and share monitoring visit reports and actions in a timely manner to partners and relevant DCA staff.

Financial Reporting:

• Ensure proactive communication with partners about the submission of their financial reports according to terms of their cooperation agreements.
• Verify partners’ financial reports, transactions and supporting documentation,

Quality Assurance

• Quality assurance or prepare project budgets in relation to new proposals, for donors and partners, in collaboration with relevant DCA programme staff and implementing partners and ensure that requirements are met.
• Maintain an overview of the finance need for all partner projects and provide information to Head of Finance & Support Services (HoFSS)/Head of Program (HoP) in case of changes.
• Ensure appropriate communication with relevant DCA programme staff and implementing partners for finance inputs to new proposals.

Audit & administration

• Participate in Partner audits and ensure all grants are audited as per the donors’ rules and regulations.
• Conduct pre-audit review meetings and support partners to ensure DCA-funded projects are audit ‘ready’.
• Ensure that any actions or recommendations included in management letters resulting from any audits are followed up by partners and reconciled.
• Ensure compliance with donor regulations, DCA rules and local government regulations.
• Prepare asset handover notes at the end of the project period.

Required Education and Experience

Education:

• The ideal candidate should be a holder of a degree in Statistics, Business Administration, Finance or Accounting or related degree.
• Professional qualifications in Accounting (CPA or ACCA)

Experience:

The ideal candidate should:

• Excellent communication skills. 
• Proficiency in Microsoft Office (Word, Excel, PowerPoint) 
• Experience working with Automated accounting and Finance Software
• Must be able to maintain highest level of confidentiality regarding work-related information and data
• Excellent financial and analytical skills 
• Strong interpersonal skills.
• Self-motivation, creativity and an ability to perform with minimal supervision.
• Proficiency in spoken and written English and Swahili.
• Strong commitment to learning and professional development. 
• Integrity, confidentiality, and respect for humanitarian principles. 
• Team player with good organizational and time management skills. 
• Adaptability, flexibility, and willingness to undertake field work. 
• At least 6 months of professional experience in finance/ accounting / audit and compliance, preferably with INGOs is an added advantage

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DanChurchAid (DCA) is seeking to recruit an energetic Kenyan National for the position of Finance and Procurement Assistant. The Finance and Procurement Assistant will be supporting both the Financial and Procurement functions within the Nakuru office by managing day-to-day tasks including preparing purchase orders, processing invoices, reconciling accounts, tracking expenditures, and ensuring compliance with company policies in line with DCA Finance Manual. 

The main responsibilities of the Finance and Procurement Assistant are:

• Maintain and update cashbook on daily basis and have up-to-date petty cash balance Check all payment requests before payment is made and ensure proper coding and budget availability 
• Undertake procurement of project supplies and services for Nakuru office - including conducting market surveys and trend analysis as per the project documents - in line with DCA procurement policies and approved scheme of delegation for the office 
• Conduct activities associated with delivery and receipt of goods and services from vendors while adhering to the set guidelines. 
• Assist in managing and reconciling bank/cash and other balance sheet accounts as well as booking transactions in Maconomy. 
• Prepare and send monthly cash forecast to Nairobi office 
• Maintain inventory of office supplies and manage re-ordering processes 
• Assist in processing invoices from suppliers and expense claims and maintaining records and receipts for all daily transactions 
• Monthly reconciliation of payables/vehicle fuel card/staff travel advances in local currency and DKK 
• Prepare/review payment of travel advances/travel claim, vouchers, journals, receipt entire in Maconomy system and ensure monthly reconciliation
• Oversee the Nakuru office fleet management in liaison with the drivers and riders 
• Lead in ensuring DCA procurement manual policy and procedures are followed in all Nakuru office procurements 
• Support programme staff on interpretation of project budgets and monthly programme financial reports 
• Support in audit process – retrieval of documents, invoices, payment vouchers and project support documentation 
• Assist in follow up of auditor’s recommendations as expressed in management letters 
• Support field office in preparing all the right documentation for payment 
• Support field office monthly closing within the given due date 
• Maintain and update the DCA Nakuru office assets register 
• Ensure all procurements are completed on time and updated on DCA’s online system (ADMIND), as well as updating the procurement plans in consultation with the ProLog Officer. 
• Ensure contracts with suppliers are in place and renewed/terminated as appropriate. 
• Ensuring all requested payments are made to suppliers in due time and all proper processes are followed. 
• Ensure functionality of necessary office equipment, repair or replace damaged office equipment

Required Education and Experience

Education:

• The ideal candidate should be a holder of a degree in Statistics, Business Administration, Finance or Accounting or related degree.
• Professional qualifications in Accounting (CPA or ACCA, CPSP-K or CIPS).

Experience:

The ideal candidate should:

• Excellent communication skills. 
• Proficiency in Microsoft Office (Word, Excel, PowerPoint) 
• Experience working with Automated accounting, Finance and procurement Software
• Must be able to maintain highest level of confidentiality regarding work-related information and data
• Excellent financial and analytical skills 
• Strong interpersonal skills.
• Self-motivation, creativity and an ability to perform with minimal supervision.
• Proficiency in spoken and written English and Swahili.
• Strong commitment to learning and professional development. 
• Integrity, confidentiality, and respect for humanitarian principles. 
• Team player with good organizational and time management skills. 
• Adaptability, flexibility, and willingness to undertake field work. 

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DanChurchAid (DCA) seeks highly talented and dynamic individuals for the position of Finance and Administration Assistant. The position holder will be based in Kakuma/Lodwar, Turkana Region, will report to the Area Finance Officer based in Lodwar, and will be expected to travel to Lodwar for collaboration with the Area Finance Officer. The Finance & Administration Assistant will provide financial and administration services support to the Turkana region. (locals are highly encouraged to apply)

The main responsibilities of the Finance& Administration Assistant are:

• Maintain and update cashbook on daily basis and have up-to-date petty cash balance
• Check all payment requests before payment is made and ensure proper coding and budget availability
• Timely booking of all monthly payments into Maconomy
• Ensure that the DCA financial manual procedures and guidelines are followed at the field office
• Assist in managing and reconciling bank/cash and other balance sheet accounts as well as booking transactions in Maconomy.
• Prepare and send monthly cash forecast to Nairobi office
• Maintain inventory of office supplies and manage re-ordering processes
• Work closely with the Procurement and Logistics (ProLog) unit to ensure the adherence to ProLog procedures and compliance when it comes to procurement of project supplies 
• Support the Area Manager in maintaining internal controls and compliance in Finance and Administration
• Support programme staff on interpretation of project budgets and monthly programme financial reports
• Facilitate logistical arrangements for DCA staff, consultants field visits & donor visits together with implementing partners
• Support the project teams in BVA Analysis and budget tracking from time to time and developing corrective measures on spent
• Support the project team with Activity costing during project design and planning
• Support Human Resources unit to keep track of all incentive staff Leave as well as filing of the leaves at Turkana Region level

Professional Qualifications:

• Relevant Degree in Finance/Accounting or related field from a recognized university and/or (minimum) accounting qualification – CPA II
• Minimum of two years’ experience in accounting/finance, preferably with INGO experience.
• Adequate working experience with any ERP system (QuickBooks/SAGE/Other).
• Excellent computer skills (MS Office; specifically, MS Excel, Word and Outlook. Familiarity with using TEAMs, Zoom or other software for remote engagement an advantage)
• Knowledge of and interest in the humanitarian and development context in Kenya.
• Good interpersonal skills and a proven team player. Self-driven and results orientated in a challenging working environment.
• Excellence in English, oral and written.