Human Resources and Administration Officer at Inspectorate E.A Ltd

Main Responsibilities:

Inspectorate East Africa Ltd Human Resource and Administration Officer is responsible for managing the administration and logistics activities of the organisation. He/she also takes responsibility to conduct tasks related to human resource. He/she will work closely with other staff of the organisation and report to Human Resource Manager to ensure the operational support functions of the office go smoothly and efficiently.

Key tasks:

Administrative tasks:

• Be responsible for incoming and outgoing telephone calls and emails
• Handle office expenses and petty cash of organisation
• Manage office equipment and infrastructure to ensure a well-running office
• Responsible for the overall running of the reception operation
• Make logistic arrangement including flights reservations, hotel and vehicle arrangement for staff, visitors/partners etc.
• Conduct procurement of stationery for staff and meetings/workshops and assets of the office
• Prepare correspondence, memos, reports, presentations, and emails to suppliers and other related offices or agencies in relation to the office operations
• Carry out other duties such as taking minutes of office meetings as requested by the supervisor
• Update the filling system and manage filing of the office documents for both hard and electronic copies. 

Human Resource tasks

• Recommend and execute annual staff development plan for Inspectorate East Africa Ltd
• Recommend and execute policies, procedures, rules, regulations for employees in compliance with Kenyan Labour Law
• Review and update all human resources policies to meet the organization’s needs
• Planning and facilitating HR activities in the team: contract, recruitment, employee relation etc.
• Ensure to develop job descriptions for current/new positions
• Maintain current organizational chart and current staff contact list
• Assist the progress of job planning and performance management
• Provide coaching and training to direct staffs on HR & Admin functions
• Establish and maintain relations with government, labor union and other related personnel stakeholders
• Monitor and record employee time sheets and  leave requests
• Support for procedures or papers relating to personnel or staffing issues
• Conduct instruction for staff members about admin and HR procedures
• Any other duties assigned. 

Qualifications:

• At least a diploma in administration, human resource management from a recognized learning institution.
• Excellence in the applicable course
• Ambitious and self-driven individual
• Good inter personal skills
• Team player
• Very good computer application skills on internet and MS Office Suite
• Good communication skills
• Fluent in oral and written English
• Demonstrable leadership skills
• Able to work under pressure and deadline
• Be willing to travel for work as required
• Salary will be determined based on experience and qualifications.
• Previous work experience in a similar role will be an added advantage