Accounts Officer at Orchid HR Outsourcing

About the Role
We are seeking a highly motivated and detail-oriented Accounts Officer to join our dynamic team in the construction and manufacturing sector. The successful candidate will be responsible for managing day-to-day financial operations, ensuring accurate reporting, reconciliations, and compliance with statutory requirements.

Key Responsibilities

Financial & Accounting Duties

• Maintain accurate accounting records for all financial transactions (general ledger, payables, receivables).
• Perform reconciliations for bank accounts, mobile money, and supplier statements.
• Prepare management reports including cash flows, income statements, and project cost reports.
• Ensure timely remittance of statutory obligations (VAT, PAYE, NSSF, NHIF, Withholding Tax).
• Assist in budgeting and tracking project expenditures against approved budgets.
• Support month-end and year-end closing activities and prepare schedules for audit.
• Process staff payroll, allowances, and reimbursements.
• Monitor project cash flow requirements and advise management accordingly.
• Maintain financial records for equipment leasing, subcontractor payments, and material purchases.

Procurement & Logistics Support

• Source quotations, prepare LPOs, and manage supplier records.
• Support site operations through coordination of deliveries, logistics planning, and stock monitoring.
• Maintain updated records of inventory and support periodic stock-taking.
• Ensure proper documentation and filing of contracts, LPOs, supplier invoices, and delivery notes.
• Liaise with project managers to align financial records with site requirements.
• Follow up with suppliers and subcontractors on invoices, deliveries, and outstanding issues.

Administrative Support

• Provide general administrative support including correspondence, filing, and record management.
• Prepare reports on procurement efficiency, supplier performance, and logistical challenges.
• Ensure compliance with company procurement policies and construction regulations.

Qualifications & Competencies

• Diploma or Degree in Accounting, Finance, Business Administration, or related field.
• CPA Section II or above (preferred).
• Minimum 3 years’ experience in accounting, with exposure to construction, logistics, or procurement.
• Experience in building & construction industry is an added advantage.
• Proficiency in accounting software (SAGE, QuickBooks) and MS Office (Excel, Word).
• Strong numerical and analytical skills with excellent attention to detail.
• Good organizational, multitasking, and time management skills.
• Strong communication and negotiation skills for supplier management.
• Ability to work under pressure and meet strict deadlines.