Administration & Logistics Intern at ACTED

The primary objective of this internship is to support the organization's administration, logistics and IT functions, ensuring efficient and seamless operations. The intern will also play a key role in organizing meetings, Flight bookings, accommodation as well as contributing to effective collaboration among various Departments.

Key Responsibilities

Administrative Support

• Support travel arrangements, including flight bookings, pick up and drop off, visa processing, and accommodation.
• Maintain and organize physical and digital filing systems.
• Assist in preparing reports, presentations, and correspondence.
• Support the office with general administrative tasks, including scheduling and calendar management, tracking HR documentation, tracking leave and following up on attendance sheets among others.

Logistics Support

• Assist in the procurement of goods and services as per organizational policies.
• Help maintain inventory records and ensuring supplies are restocked as needed.
• Assist in providing support to staff, addressing issues with hardware, software, and network connectivity.
• Assist in setting up IT equipment for meetings, workshops, or other events.
• Help maintain and update the organization's IT asset inventory.

 Support in Arranging for meetings

• Assist in planning and organizing meetings and various Admin & logistics arrangements
• Ensure the availability of meeting materials such as presentations, handouts, and equipment.
• Provide on-site support during meetings, including technical assistance and managing registrations.
• Document meeting minutes and key action points, ensuring timely follow-up.

Qualifications and Skills

• Recently completed a degree in Business Administration, Information Technology, Logistics, or a related field.
• Strong organizational, time-management and multitasking skills.
• Proficiency in MS Office Suite and familiarity with IT troubleshooting,IT hardware, Software and networking
• Excellent communication, interpersonal skills and ability to prioritize tasks
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with collaboration tools (e.g., Google Workspace).
• Strong attention to detail.
• A proactive and eager-to-learn attitude.
• Integrity and commitment to ethical standards.
• Prior experience in administrative, IT, or logistics tasks (internships or volunteer work) is an added advantage.