Administrative Assistant at GIZ Ghana

Project Brief

• Governance for Inclusive Development (GovID) operating at the national and sub-national seeks to contribute to the development of governance by improving transparency, internal accountability, participation, and delivery of public services

Scope of the Role

• As an administrative assistant you will be providing day to day administrative needs of the office.

Tasks

• Assists in ensuring all relevant information is cascaded among all staff, partners, and other institutions.
• Assists in organising administrative and logistical aspects of events such as meetings and workshops according to GIZ’s rules and regulations
• Accompanies administrative officer and/or manager to meetings where required.
• Assists with monitoring of the availability of accessories and stocks.
• Helps with procuring items in accordance with GIZ requirements.
• Assists with filing documents in reference files or in DMS in line with GIZ’s filing rules.
• Assists with management of incoming and outgoing correspondence (post, fax, email), prioritising and organising them.
• Creates and maintains an address file with important contact details.
• Reports damages/defects in office furnishings and equipment to his/her superior and support with follows up on maintenance and repair.
• Performs other duties and tasks at the request of management

Qualification Required & Experience

• Certificate/Diploma or comparable qualification from a commercial academy
• A minimum of 1-2 years’ professional experience in a comparable position
• Excellent working knowledge of ICT technologies (related software, phone, fax, email, the internet) and computer applications (e.g., MS Office)
• Highly organized and able to multitask.
• Excellent knowledge of the English language with knowledge of German as an added advantage
• Good management and organisational skills and customer and service-oriented attitude
• Excellent analytical, critical, and creative thinking, oral and written communication skills
• The ability to develop and carry out work plans and solve problems independently with a creative and pragmatic approach.
• Willingness to upskill as required by the tasks to be performed – corresponding measures are agreed with management.