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  • Posted: Mar 25, 2022
    Deadline: Mar 31, 2022
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  • Epiroc is a leading productivity partner for the mining, infrastructure and natural resources industries. With cutting-edge technology, Epiroc develops and produces innovative drill rigs, rock excavation and construction equipment, and provides world-class service and consumables. The company was founded in Stockholm, Sweden, and has passionate people sup...
    Read more about this company

     

    Administrative & Travel Coordinator

    Purpose of the role

    Perform all the secretariat and admin related activities/tasks, welcome the visitors (customers / suppliers), receive and send the mails, handle the flights tickets and other travel related bookings, process and / or coordinate the purchases / services.

    Responsibilities And Expectations

    • Perform the secretariat duties of the company (telephone, mail, voice & internet data, appointments, general mailings etc.
    • Handle the flight tickets booking and other related travels bookings of the staff (visas, work permits, hotels, Travel Insurance, Transport)
    • Ensure the reception of visitors (customers / suppliers etc.), answer and handle incoming calls in a professional manner to project the standard of the Company
    • Handle or actively participate in the organization of internal and external events (mining shows, workshops etc.)
    • Assist in communication/mailing to the staff
    • Handle the purchasing of the company’s office supplies, consumables and other indirect purchasing
    • Handle/follow up on the office administrative tasks: cleaning, canteen; repairs
    • Be the first point of contact handling external administrative service providers
    • Manage and update records of Third-Party contracts, lease, agreements etc. for administrative duties
    • Daily management of the cash register or “petty cash”: Update cash log in real time; receipts and disbursements (verification of justifiable expenses)
    • Process the day-to-day invoices of vendors providing related Administrative services.

    Requirements

    Knowledge

    • Knowledge in Secretariat/Office administration, HR, Logistics and purchasing an asset
    • Skilful MS Office user
    • Ability to give feedback as needed
    • Understanding of sourcing and purchasing processes
    • Fluent in both French and English, both verbal and written

    Formal Education

    • BS in Secretariat, Office administration, purchasing or equivalent experience
    • Minimum Years of Experience Necessary: 1 to 2 years

    Personality

    • Positive attitude and willingness to collaborate with all functions for the good of Epiroc
    • Business oriented and able to communicate effectively with colleagues at all levels
    • Excellent planning and execution capabilities
    • Passion and commitment towards the best interest of the company
    • Ability to work in a team
    • Must be able to drive actions and results within your own and other functions

    This role will report to the Regional Human Resource Manager and based in our Customer Center in Ghana.

    Method of Application

    In addition to your resume, write a short letter describing yourself and why you are applying for this role. Last day to apply is 31 March 2022

    Interested and qualified? Go to Epiroc on www.epirocgroup.com to apply

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