Assistant Management Support Officer – Human Resources at United Nations High Commissioner for Refugees (UNHCR)

Duties

Human Resources

• Assist with recruitment logistics, onboarding documentation, and staff records.
• Support application of HR processes under guidance from senior staff.
• Track completion of performance management activities and learning plans.
• Provide administrative assistance to HR compliance initiatives.

Financial Management

• Compile budget and expenditure data and assist in maintaining financial records.
• Support preparation of financial reports and documentation.
• Flag discrepancies or issues to finance colleagues or supervisors.

Supply Chain and Procurement

• Assist with procurement actions and maintain related documentation in responsibility.
• Monitor delivery schedules and update inventory lists.
• Provide administrative support for vendor registration and invoice processing.

Administrative and Office Management

• Support logistical arrangements for travel, meetings, and office maintenance.
• Maintain filing systems, coordinate supplies, and assist with facility-related services.
• Help implement basic IT and digital tools under supervision.

Risk Management

• Support the identification and management of risks and seek to seize opportunities impacting objectives in the area of responsibility. Ensure decision making in risk based in the functional area of work. Raise risks, issues and concerns to a supervisor or to relevant functional colleague(s).
• Perform other related duties as required.

Minimum Qualifications

Years of Experience / Degree Level

For P1/NOA - 1 year relevant experience with Undergraduate degree; or no experience with Graduate degree; or no experience with Doctorate degree