Assistant Manager - Company Secretarial & Governance at I&M Bank

Key Responsibilities:

Company Secretarial Support:

• Assist in coordinating and organizing Board and Committee meetings, including scheduling, draft agenda preparation, preparation of board packs, and follow-up post meeting actions
• Management of action items after each meeting and monthly follow up
• Maintain statutory registers, corporate records, and databases for all group entities.
• Prepare draft board resolutions as required for circulation for approval.
• Assist in the general meeting management for various entities

Governance and Compliance:

• Quarterly reporting on compliance with corporate governance laws and internal policies for regulated entities
• Assist with compliance reporting and disclosures required by stakeholders and regulators.
• Conduct research and analysis on evolving laws, Bills, and regulations securities regulations, and governance trends.
• Governance Audit and Legal & Compliance Audits coordination and follow up on recommendations and action

Stakeholder Coordination:

• Liaise with internal departments, auditors, external legal advisors, partners and assist with due diligence requests.
• Support projects that require input from Company Secretary office
• Assist with shareholder engagement, and ethical framework reporting.

Documentation and Reporting:

• Prepare draft annual CMA reporting submissions, Corporate Governance statements, Directors’ remuneration report, and manage documentation related to corporate actions, director appointments/resignations, and changes to company structure.
• Support the drafting and submission of annual reports, board evaluations, and related disclosures.
• Maintain accurate updated records for Directors for all entities supported  including
• Maintain up to date Training and Conflicts registers

Skills and Qualifications:

• Qualified practicing Company Secretary (CS) with a professional certification in company secretarial; LLB or additional governance certifications preferred.
• 3–5 years of relevant experience in a corporate secretarial or governance function, experience in the banking sector is preferred
• Strong knowledge of Companies Act, CMA regulations, CBK Prudential Guideline on Corporate Governance and other relevant statutory frameworks.
• Excellent drafting, communication, and organizational skills.
• High attention to detail with the ability to manage multiple priorities.
• Proficiency in MS Office