Credit Securities & Documentation at Credit Bank

The jobholder is responsible for supporting the maintenance of a quality lending portfolio in respect to loan and advances contracting, loan disbursements, risk monitoring and control of the risk asset book. He/she also handles disbursement of credit facilities and maintenance of overdraft limits in the core-banking system while ensuring absolute data integrity since the data captured form strong basis for portfolio and financial performance analyses. In addition, they handle loan repayment requests, rescheduling and other credit related processes and queries.

Duties and Responsibilities

Documentation

• Review loan documents and liaise with internal and external parties to ensure proper and efficient delivery of credit administration duties.
• Ensuring that all conditions precedent for credit facilities are in place and the necessary deferrals/waivers sought from Management Credit Committee, prior to signing off for disbursement of all credit facilities.
• Ensuring post disbursement compliance with approved terms and conditions, assignment of rights, review expiry of credits, progress payment insurance etc.
• Prepare Letters of Offers and any other letters prior to issuance to the clients/BM/RM.
• Follow up with Business Units and branches to ensure that all requirements advised in offer letters and credit applications approvals are satisfied.
• Monitor all irregularities, past dues, documentation deficiencies, etc., and report to Executive Management/Management Credit committee
• Support in ensuring that all credit files have been well segregated into their various compartments and filed alpha numerically.

Securities

• Support the maintenance of the Master folder for all securities held by the Bank.
• Facilitate update of the securities register/security release register.
• Ensure that there is a robust process for safe custody and ensure dual control in the access for securities.
• Follow up logbooks forwarded to NTSA for joint registration, registration of MPSR, charges and debentures.
• Ensure that liens are placed on all deposits held as security, control the recording, deposit and withdrawal of the security documentation properly
• Responsible for collateral valuation, collateral monitoring and collateral reconciliation with original documents.

Loan Processing

• Initiate all core banking systems (Finacle) data on (loan disbursements, overdraft and non-funded facilities marking and static data amendments) in conformance approval terms and within the provided Turn Around Time (TAT).
• Check data entry in T24 to ensure that data held within MIS for respective portfolios is correct i.e. interest rates, amounts, tenure, maturities, accruals etc.
• Ensure all disbursement checklists/requests are properly signed off prior to booking in the Core Banking system.
• Ensures 100% collection of income streams and accurate collection facility fees, commissions and other charges as per approval as contained in the Letters of Offer.

Reporting

• Timely Preparation & submission of accurate Credit related CBK statutory reports/returns.
• Prepare and provide information to assist in the preparation of monthly/quarterly reports to CBK.
• Assist in conducting monthly & quarterly portfolio reviews and preparation of management reports.

Minimum qualification and experience required

• A Bachelor’s degree  in Economics, Accounting, Finance or any other relevant business-related program
• At least 5 years’ Banking experience with at least 3 years’ experience in Credit Administration
• Professional qualification in Credit will be an added advantage

Key Competencies  

• Substantial knowledge of credit and risk analysis.
• In-depth industry and product knowledge
• Computer literacy with good understanding of Microsoft Word, Excel and other relevant applications.
• Good knowledge of regulatory policies and guidelines
• Knowledge of the Kenyan  economy and market dynamics