Executive Assistant at GetNinja Inc.

Working Schedule: 9AM – 6PM Eastern Standard Timezone (EST)

*Salary offered is competitive and will be based on the candidate’s experience, qualifications, and the prevailing market standards in the country of employment.*

Job Overview:

We are seeking a highly organized and proactive Executive Assistant to support senior management. You will manage schedules, coordinate meetings, streamline communication, and ensure executives can focus on high-priority goals. 

This role requires strong communication, attention to detail, and the ability to manage multiple priorities with discretion and professionalism.

Key Responsibilities:

• Manage calendars, travel, and meeting logistics
• Prepare and organize documents, reports, and presentations
• Handle calls, emails, and correspondence on behalf of executives
• Coordinate meetings, record minutes, and follow up on action items
• Maintain confidentiality of sensitive information
• Support projects through research, coordination, and data management
• Liaise with internal teams and external stakeholders
• Perform general administrative duties as needed

Qualifications:

• Atleast 2 years of proven experience as an Executive Assistant, Personal Assistant, or in a similar role
• Strong organizational and time-management skills with the ability to multitask
• Excellent written and spoken English communication skills
• Proficiency in MS Office/Google Workspace and familiarity with scheduling tools
• High level of professionalism, discretion, and attention to detail
• Ability to work independently and handle shifting priorities

Preferred (but not required):

• Bachelor’s degree in business administration or University Degree in related field
• Experience supporting C-level executives

Technical Requirements:

• USB Headset with Noise Cancellation feature
• Working Webcam
• Computer with at least 1.8 GHz processor and 4GB RAM (minimum)
• Main Internet Service Speed: at least 25 Mbps (cable connection preferred)
• Backup Internet Service Speed: at least 10 Mbps

Benefits (Kenya)

• Monthly pay (every 5th of the month)
• Statutory contributions (NSSF, NHIF, PAYE) as per Kenyan law
• 21 Paid Vacation Leave (per Employment Act)
• 7 Paid Sick Leave (per Employment Act)
• Paid Kenyan Public Holidays
• Health Insurance (HMO after 6 months)
• Paid training with retroactive salary (upon client placement)
• Job security and stability
• Career growth opportunities & performance reviews
• Fun and supportive remote work environment

Please Note:

Only qualified candidates will be invited for the next steps.

To maintain a productive and transparent environment, we use a time tracking tool with screenshot monitoring during work hours. This helps ensure accountability and supports our commitment to high-quality, remote collaboration.

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Apply now and take the first step toward building a long-term career with us!