Executive Officer at International Planned Parenthood Federation (IPPF)

Deliverables: 

• Provide executive and administrative support to the Regional Director, including diary management, document preparation, and meeting coordination. 
• Coordinate internal and external communication on behalf of the Regional Director. 
• Support the preparation, monitoring, and reconciliation of the Director’s Office budget. 
• Manage correspondence, emails, calls, and visitor logistics for the Director’s Office. 
• Schedule and prepare materials for key meetings and events; take minutes and ensure timely follow-up. 
• Coordinate travel arrangements and logistics for the Regional Director and visiting delegations. 
• Maintain confidential files and ensure secure handling of sensitive information. 
• Liaise with departments, Member Associations, and external partners as required. 
• Support logistical preparations for missions, speaking engagements, and high-level regional events. 
• Perform other duties as may be assigned to facilitate the efficient functioning of the Regional Director’s  Office. 

Reporting/Management Responsibility: 

• N/A 

Expertise/Skills: 

• Bachelor’s degree in social sciences, International Relations, Business Administration, or a related field. 
• Relevant experience in executive-level support or administrative support, ideally in an international  organization. 
• Proficiency in MS Office Suite (Word, Excel, PowerPoint) and scheduling tools (e.g., Outlook). 
• Excellent interpersonal, organizational, and communication skills. 
• Strong official documents drafting and editing skills. 
• Proven ability to manage time, prioritize tasks, and meet deadlines. 
• Fluency in English and French. 
• Ability to always maintain discretion and confidentiality. 
• High level of professionalism and adaptability in a multicultural environment. 
• Commitment to IPPF’s policies, mission, vision, values, and adherence to IPPFAR’s procedures and  regulations. 
• Ability to work independently and as part of a team, demonstrating initiative and adaptability. 
• Flexibility to work outside normal hours when required. 
• Role model for safeguarding, anti-racism, non-discrimination, and ethical conduct. 
• Commitment to working in a diverse, multicultural, multilingual, and intergenerational environment. 
• Dedication to continuous improvement and high-performance standards. 

Your Ethos: 

• Demonstrate an understanding of and commitment to safeguarding in a local and international context. 
• Demonstrates ability and willingness to work in a diverse, multicultural, multilingual and  intergenerational environment that is anti-racist and respectful of others. 
• An intersectional (pro) feminist passionate about sexual reproductive health care rights + justice,  including safe abortion. 
• Supportive of people’s rights regardless of sexuality or gender identity/expression and supportive of  workers’ rights and access to health care in sex work.