Facilities & Admin Assistant at mothers2mothers (m2m)

•  The Facilities & Admin Assistant will be responsible for maintaining the overall cleanliness of the office throughout the day from Monday to Friday.
•  In addition, the incumbent will double as a Receptionist and handle a variety of minimal administrative support tasks.

Key Performance Areas

Cleaning

•  Cleaning tasks such as dusting, mopping sweeping and vacuuming
•  Refilling supplies, such as paper towels, tea and coffee canisters
•  Making tea/coffee for staff and guests when required
•  Washing used cups and plates in the shared kitchen
•  Preparing meeting and training rooms and organizing catering as and when required
•  Cleaning up before, during and after meetings and trainings
•  Cleaning spills, broken glass and other messes up as quickly as possible
•  Maintaining the reception area

Administration

•  Answering the telephone and appropriately responding to requests
•  Assist with printing and photocopying of documents and other clerical support when required
•  Assisting with screening of guests in accordance with COVID-19 requirements
•  Other duties, as assigned by the Finance and Administrative Officer and Technical Specialist

Qualification Required & Experience

•  Senior Secondary School or Higher National Diploma. A high standard of cleaning knowledge is preferred.

Competencies

•  2 years relevant experience preferably in an Office setting or Hospitality Industry
•  Basic Computer Skills
•  Impeccable cleaning skills and tidy presentation
•  Great interpersonal and communication skills
•  Conversant in English
•  Knowledge of health and safety standards and the ability to handle cleaning chemicals safely
•  Good writing skills
•  Ability to show initiative and a positive attitude
•  Keenness to learn and teachable
•  Ability to work unsupervised
•  Organization and Secretarial skills
•  Excellent time management skills