Facilities and Administration Manager Job at Tullow

About The Job

• Tullow Oil has an exciting opportunity for a Facilities and Administrative Executive to spearhead the Facilities and Administration Department

Job Purpose

• The job purpose is to oversee the support operations (F&A) of the organization by using best business practice to improve efficiency, reducing operational costs while increasing productivity.
• The role is also responsible for the safe maintenance, repair or replacement of equipment and systems, and resources employed efficiently throughout the business. This role is based in Ghana.

The following are the key roles and responsibilities of the successful candidate:

• Accomplishes staff results by communicating job expectations; planning, monitoring, and appraising job results; coaching, counseling, and disciplining employees; initiating, coordinating, and enforcing systems, policies, and procedures.
• Initiates, implements, and manages the residence maintenance program based on best practices with an emphasis on planning/scheduling and preventive/predictive maintenance.
• Provides supplies by identifying needs for reception, switchboard, mailroom, and kitchen, establishing policies, procedures, and work schedules
• Monitor the use and inventories of maintenance supplies and equipment and initiates reordering when necessary.
• Prepares reports, analyses data, and makes recommendations for improving operations and solving maintenance-related problems.
• Achieves financial objectives by anticipating requirements; submitting information for budget preparation; scheduling expenditures; monitoring costs; analyzing variances.
• Conducts employee performance reviews based on job descriptions to determine competency, knowledge, and contribution of the entire Facilities and Admin team.
• Maintains and updates operating and training manuals for equipment in all TGL facilities including the improvement of program and service quality by devising new applications; updating procedures; evaluating system results with users
• Initiates and carries out projects that improve efficiency and/or reduce operating costs. Completes special projects by organizing and coordinating information and requirements; planning, arranging, and meeting schedules; monitoring results
• Accountable for the seamless delivery of world class catering and victual service (including planning, food logistics/supply chain, pest control and provision of welfare facilities such as gym, etc) on the FPSO Kwame Nkrumah.
• Maintains safety, health, and environmental policies and procedures in all TGL facilities.
• Ensures metropolitan regulations relating to the maintenance department are always met; including all the building codes are in order.

Skills:

• Excellent Organisational, Coaching, and motivational Skills
• Impeccable verbal and written communication skills.
• Ability to work in a collaborative manner
• Promoting process improvement and good reporting skills
• Working knowledge of electrical, mechanical and HVAC systems
• Excellent project management skills

Experience & Academic Qualifications:

• BSc. Building services / Building Technology/ Civil Engineering / Real Estate/ Construction Engineering.
• A minimum of 10 years work experience in a similar role.