Finance, Administration, and HR Manager at WildLandscapes International

DUTIES AND RESPONSIBILITIES
Financial Management

• Lead the day-to-day financial operations of WLEA, including bookkeeping, cash flow monitoring, and budget tracking.
• Design, implement, and maintain financial policies, procedures, and internal controls.
• Develop and oversee procurement policies in line with donor and legal requirements.
• Maintain accurate records in QuickBooks Online and ensure proper coding of all transactions.
• Manage accounts payable and receivable; ensure timely reconciliations of bank and credit card statements.
• Prepare monthly, quarterly, and annual financial reports for internal use and donor reporting.
• Support annual budget development and financial forecasting in collaboration with the CEO.
• Coordinate audit preparation and ensure implementation of audit recommendations.
• Ensure adherence to donor requirements, internal policies, and local financial regulations.

Administration and Operations

• Oversee all administrative functions, including procurement, office operations, and asset management.
• Maintain accurate vendor and partner records; manage contracts and service agreements.
• Coordinate logistical arrangements for meetings, board sessions, workshops, and retreats.
• Support compliance with legal and regulatory obligations (e.g., registration renewals, insurance, permits).

Human Resources and Payroll

• Lead HR administration including recruitment coordination, onboarding, and staff documentation.
• Maintain personnel files and manage staff leave, timesheets, and contract renewals.
• Process monthly payroll and ensure compliance with statutory deductions and labor laws (e.g., NSSF, NHIF, PAYE).
• Design, implement and support performance review processes, employee engagement, and staff training initiatives.
• Monitor HR policy implementation and advise the CEO on updates required under Kenyan law.

Systems and Process Improvement

• Serve as a strategic partner to the CEO, contributing to organizational planning and decision-making.
• Provide financial, operational, and HR insights to support program delivery and resource mobilization.
• Coordinate closely with the WildLandscapes International team to align financial and administrative practices globally.
• Act as the primary liaison with vendors, auditors, banks, and other key external partners.

EDUCATIONAL REQUIREMENTS

• Bachelor’s degree in Accounting, Finance, Business Administration, Human Resource Management, or a related field.
• CPA qualification or equivalent professional certification is strongly preferred.

MINIMUM REQUIRED EXPERIENCE

• Minimum 5–7 years of relevant work experience in finance, administration, and HR, preferably within a nonprofit or donor-funded organization.
• Experience working with international partners, donors, and regulatory frameworks.
• Familiarity with Kenyan financial, tax, and labor regulations is required.
• Develop and implement financial, HR, and administrative procedures and systems to improve organizational efficiency.
• Establish and maintain internal controls and risk management practices across all support functions.
• Contribute to the development and application of operational policies and compliance frameworks.