Finance and Administrative Officer at Gulf of Guinea Maritime Institute

Job Purpose:

To assist in the provision finance and administrative support to the Institute. Working closely with the Business Development Manager, you will play a key role in the financial and administrative operations of the Institute and its projects. The Finance and Administrative Assistant will assist in the financial administration, including the management of the accounts of the Institute’s operations, the financial information required for various funding returns, the day to day financial management, as well as undertaking general admin tasks under the guidance of the Business Development Manager.

Key Accountabilities:

• Creation and update of all relevant administrative records including personnel, financial and logistical databases;
• Management of official phone calls and correspondence;
• Support of all budgeting, accounting and other bookkeeping procedures;
• Tracking of stock of office supplies and making adequate preparations to renew stock when necessary;
• Preparation of timely administrative reports and presentations as required for effective operations within the office.

Qualifications & Experience

• Minimum HND in Finance and Accounting combined with 2+ years of work experience in an office environment;
• Accounting/book-keeping (experience with computerized accountancy systems would be ideal);
• Data recording and monitoring – preferably experience with electronic data recording systems;
• Administrative support experience.

Skills

• Excellent communication skills – both verbal and written
• Proficiency in working with Microsoft packages, including Outlook, Word and Excel.
• Accuracy in reporting detailed financial information
• Ability to work as part of a team, as well as on own initiative
• Ability to communicate effectively with colleagues and professionals alike
• Ability to work under pressure, plan and prioritise own workload, manage competing tasks and meet deadlines.
• An understanding of, and commitment to, equal opportunities
• Ability to maintain effective office systems
• Ability to travel locally as required.

Terms of Employment:

6 Months initial contract with the opportunity for permanent employment based on performance.

Applications must include a cover letter, resume, desired salary and contact information for three professional references.