Finance and Grants Manager at Kenya Community Development Foundation

Reporting to the Chief of Party, the Finance and Grant Manager will oversee all aspects of project financial management and operations, including financial and accounting systems, forecasting, budgeting, and financial reporting, and grants management. The holder will be responsible for ensuring seamless operations in support of USAID Ubora Mashinani and its partner CSOs in achieving rigorous financial reporting and compliance. The position holder will take overall responsibility for the quality standards of the financial and grant reporting tools to deliver

Key Responsibilities

Financial Management and Compliance

•  Maintain up-to-date knowledge of USAID’s rules and regulations and always ensure implementation and compliance.
•  Develop annual budgets in line with the annual workplan and implement grant budgeting and forecasting systems.
•  Be responsible for accounts payable, cost allocation, quarterly reporting, monthly budget preparation, grants management, and tracking support.
•  Ensure that all financial and grants management and reporting are compliant with USAID grants management and financial management regulations including Keeping of monthly timesheets.
•  Seamless coordination between the program and KCDF HR, finance and operations for statutory and tax compliance – (the KCDF will have relationship with CEO, Board, Banks, and audit firms).
•  Prepare cash flow requests on time to ensure adequate funds are always available.
•  Prepare accurate financial reports, ensure they are in line with the USAID requirements, and submit them on a timely basis.
•  Support the continuous improvement of internal control systems that minimize financial risks, monitor USAID Ubora Mashinani program and adhere to approved budget.
•  Coordinate the external audits with the KCDF Finance.
•  Coordinate with the Partnership and Private Sector Liaison to track the leveraged resources.
•  Ensure tracking of DA1 forms and VAT refund.

Sub Award Grant Management

•  Provide leadership to sub-award grant awarding and management processes.
•  Grant management and administration function including review funding requests/projections program subgrantees and manage the disbursement of funds to the sub-grantees.
•  Ensure subgrant donor compliance in spending and reporting.
•  Cascade USAID and other statutory compliance including keeping the grant files updated with budgets, grant agreements.
•  Support capacity building of grant management, including the coordination of LDOs organizational assessments and ISP involving grant and finance.
•  Support preparation and preparedness of the LDOs’ external audits.

Minimum Requirements

•  Ten years work experience managing finance, grants and operations of USAID funded grants or contracts.
•  At least five years’ experience in administering USAID grants.
•  Degree in accounting/finance or related field, MBA preferred.
•  Professional Qualifications - Certified Public Accountant of Kenya (CPA-K) or ACCA qualifications
•  Experience working with QuickBooks.