Finance Assistant - Kenya at Saferworld

Job purpose

• To maintain accurate financial records of the project, effective control systems, and to produce donor reports and accounts.
• The Finance Assistant will be responsible for providing a range of financial support services. S/he will work as part of the finance team & HR team and be responsible for providing financial assistance to programme staff and partners in Kenya .

Roles and responsibilities

• Support in financial monitoring to partners to ensure partners are aware and adhere to the donor financial guidelines
• Provide training to partners on financial management of donor funds.
• Monitor partner expenses, review their financial documents monthly and upload to SUN System
• Monitor expenditure by the approved budgets and budget lines.
• Ensure all activity expenditure is within the appropriate budget allocations.
• Oversee the accurate recording of financial transactions, calculation and payment of salaries for partners, allowances and other payments.
• Prepare payments and settlements ensuring they are supported by appropriate documentary evidence.
• Maintain a computerised accounting system/post processed data in line with agreed procedures of cording accuracy, collect allocation of project (SUNsytems)
• Petty cash maintenance.
• Prepare fund requests and expenditure reports
• Prepare reports for fundraising purposes
• Working with Finance Officer, keep track of relevant financial deadlines and ensure adherence to donor guidelines and regulations with regards to financial reporting.
• Support in preparation of project financial report to donors
• Proactively participates in the preparation and review of project budgets
• Support in monitoring project expenditures
• Support project officer to manage payments and receipts, including cash handling, direct debit processing, bank charges etc.
• Input data into financial system (Sun). Sales and purchase ledger
• Suppliers statements and reconciliations
• Monitor and liaise with staff and partner organisations to ensure that financial receipts and payments are accurate, timely and appropriately handled.
• Maintain computerised accounting records in the financial system.
• Maintain files to audit standards.
• Maintain proper debtors and creditors statements and schedules.
• Support production of monthly and quarterly financial statements
• Assist during audits (internal or external)
• Filing statutory monthly returns and deductions on due dates. i.e NSSF, NHIF, NITA & HELB.
• Assist with the preparation of cash flows and funding reports as required
• Provide support to the finance officers and financial controller/auditors when required
• Prepare the weekly or monthly cash reconciliation.
• Monitor partner expenses, review their financial documents monthly.
• Prepare and support project and statutory audits

PERSON SPECIFICATION

• Bachelor’s degree in accounting, finance, business or related subject.
• Professional accounting qualification i.e CPA,ACCA
• Proven understanding of book-keeping principals
• Experience of financial administration ideally within the non-profit sector
• Experience of computerised accounting software (SUN) is preferable
• Excellent working knowledge of Microsoft Excel
• High level of numeracy skills
• Excellent planning and organisation skills and efficient working methods
• Ability to work as part of a team and unsupervised
• Ability to work to deadlines
• Attention to detail
• Ability to work under pressure

APPLICATION PROCESS

To apply: Send your CV and a covering letter addressing the person specification and why you feel your experience matches the requirements of the role to[email protected] Ref: (FA_SW KENYA).