Finance Assistant (Nairobi) at Legal Action Worldwide (LAW)

Duties and Responsibilities    

Finance  

• Review and validate supporting documentation before processing financial transactions to ensure all required documents are accurate and complete with the necessary approvals. 
• Ensure maintenance of all data required for processing financial transactions for assigned accounts in Navision financial accounting package. 
• Record financial transactions following appropriate authorisation.  
• Review and analyze various accounts to detect irregularities and advise on corrective actions and prepare correcting entries and adjustments, as necessary. 
• Prepare journals for posting and ensure that all journals are posted into Navision. 
• Prepare, monitor, alert the programme managers,
  and manage the process of closing expiring grants as required within the grants closure period. 
• Ensure the integrity and quality of the data in the Navision financial database including and not limited reviewing, analysis of various accounts and alert the supervisor   of any irregularities. 

Accounting 

• Support the Finance Coordinator in the budget preparation including review of new project proposals for internal & external submission. 
• Support in the preparation of the monthly Budget v Actuals Reports (BvA) and Master Budgets respond to any queries from programs relating to the BvA reports.  
• Preparation of finance indicators reports on monthly basis alert management on any exceptions and make recommendations as appropriate. 
• Monitor disbursement/receipt schedules for partners and staff BERs (Business expenditure Reports) alert relevant staff of due payments/liquidations and maintain appropriate communication. 
• Evaluate and monitor LAW’s local partners financial management processes in accordance with partnership agreements and policies, monitor submission of and review monthly financial reports and provide timely feedback. 
• Support and mentor LAW’s local partners in financial accounting and transactions, financial accounting policies and procedural compliance, and design and deliver capacity building programs to our partners in person and remotely. 
• Perform assigned treasury (cash payment/receipt, cash forecast, etc.) duties if segregation of duties is ensured. 

Administration

• Support the procurement process, obtaining three quotes from suppliers and consultants, and prepare bid analysis.  
• Support with organising office supplies, equipment inventory, booking venue’s and procurement processes and maintain inventory.  
• Maintain filing systems, contractual documents, and asset registers.  
• Maintain and keep accurate and up to date hard copies and digital financial support records. 
• Ensure clear audit trail of processed transactions and their linkage to the accounting system. 
• Support in implementation of any accounting and financial audit recommendations. 
• Support and preparation of staff’s salaries, suppliers’ invoices, consultants, PAYE, NSSF, SHIF and other statutory payments on a timely basis. 
• Petty Cash Management.  
• The post holder may be required to travel to the field.  

About You 

• Bachelor’s degree in accounting, Finance, Economics, Business Administration with courses in accounting, or a qualification in accounting (CPA  2/ACCA 2 or equivalent). 
• Two years’ experience working in similar position working in a complex finance department or team, preferably with an international and/or local NGO.  
• Knowledge of the relevant main donor regulations preferred – NORAD, EU, Dutch Government, SIDA, Swiss Solidarity. 
• Excellent relationship building skills and a proactive approach to problem solving. 
• Strong organization skills and attention to detail. 
• Excellent written and verbal communication skills in English, written and spoken. 
• Proficient in MS Office packages (Excel, Word and PowerPoint), Web Conferencing Applications.  
• Knowledge of Navision ERP financial accounting package or similar financial reporting software preferred. 
• Demonstrated commitment to respect, equity, diversity, and inclusion including gender equality. 
• The legal right to work in Kenya.