Finance & Grants Manager at CARE International

Job Description
Grant Management Oversight Support:

• In collaboration with the Chief of Party and the Grants and Budgets Manager, ensure, that all grant management aspects are compliant across the various steps of the project cycle: contract negotiation, partnerships, project systems set-up, implementation and amendments, co-funding, reporting and close out.
• Perform pre-award activities for grant recipients including review of grantees' applications, budgets, pre-award questionnaires and other supporting documents. Ensure that the negotiation process is well documented and that final versions of all required documentation are properly filed.
• Maintain an up-to-date contract data file which should include any changes in the start and end dates, detailed budgets, increase in grant amounts, no-cost extensions, long/short checklist form, copy of signed contract, amendments, etc.
• Assist project staff with budgeting for activities such as trainings and workshops.  
• Budget Support, Contract Management and Donor Reporting
• Lead the preparation of periodic financial reports to USAID within reporting timelines. .
• Provide cost analysis information as required by the Chief of Party.
• Lead the preparation and revision of project budgets for submission to USAID.
• Ensure compliance  on project expenditure as required by CARE International and USAID
• Review the receivable position for the award/grants and ensure timely collection as per the contractual obligations. Prepare a monthly report and coordinate with Shared Service Centre and the Grants and Budgets Manager in the Accra office on the project’s receivable position.
• Conduct regular pipeline analysis of annual budget and cumulative expenditures for project financial management
• Monitor all consortium members compliance with cost share obligations indicated in the contract or MOU, and report any variances to the Chief of Party or the Grant and Budgets Manager.
• Coordination of Project Accounting Transactions and Fund Management
• Review all advance justifications/liquidations including supporting documentation and prepare advance justification expenditures for approval at the main office in Accra.
• Coordinate all accounting and financial transactions of the project to enable timely disbursement and accountability of project funds, in accordance with USAID’s rules and regulations..
• Provide cost analysis information as required by Chief of Party (accruals according to USAID calendar).
• Ensure regular accounting for all project expenditures according to CARE International procedures and USAID regulations including documentation required under USAID cooperative agreements.
• Ensure that all transaction-supporting documents are complete copies properly filed.   

Partnerships/Sub-Recipient Financial Management

• Conduct financial capacity assessment of sub-awardees, develop and implement a program to enhance capacity to manage USAID funds.
• Prepare, disburse and manage grants to project actors as required in the project’s annual work plan.
• Support partners (consortium members and CSOs) to maintain appropriate books of accounts, documentation and ensure proper accounting for CARE International and USAID funds.
• Keep track of funds advanced to partners (consortium members and other implementing partners).
• Assist in reviewing and liquidating sub-grantees expenditure.
• Review partners reports and records to ensure that funds advanced are used judiciously and to the maximum benefit of the project/component.
• Monitor expenditures against budgets and inform the Chief of Party of the major discrepancies.

Requirement/Skills

• A minimum of 5 years of progressive experience in projects/operations & finance management, preferably in an International NGO.
• Demonstrated appreciable budgeting and financial management skills.
• Excellent communication, facilitation, interpersonal skills, presentation and reporting skills. Ability to communicate complex financial information in simple language
• Team player, flexible, able to travel extensively and work to meet deadlines.
• Previous experience working with an INGO or USAID Funded Project a plus.
• Good written and oral communication skills; Ability to exercise independent judgment and work with minimum supervision.
• Ability to multitask within set deadlines
• Computer skills and proficient in using Microsoft applications, including Excel, Word, Powerpoint & Outlook (or similar software).
• Excellent knowledge of contract management, administrative systems and practice, policies and procedures.
• Strong problem solving, analytical, operational and coordinating abilities.