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  • Posted: May 14, 2019
    Deadline: May 24, 2019
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    CARE International is one of the Worlds leading humanitarian and development organizations. Founded in 1945, CARE has been fighting global poverty and defending the dignity of people around the world, working in over 90 countries around the globe.


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    Finance & Grants Manager

    Job Description
    Grant Management Oversight Support:

    • In collaboration with the Chief of Party and the Grants and Budgets Manager, ensure, that all grant management aspects are compliant across the various steps of the project cycle: contract negotiation, partnerships, project systems set-up, implementation and amendments, co-funding, reporting and close out.
    • Perform pre-award activities for grant recipients including review of grantees' applications, budgets, pre-award questionnaires and other supporting documents. Ensure that the negotiation process is well documented and that final versions of all required documentation are properly filed.
    • Maintain an up-to-date contract data file which should include any changes in the start and end dates, detailed budgets, increase in grant amounts, no-cost extensions, long/short checklist form, copy of signed contract, amendments, etc.
    • Assist project staff with budgeting for activities such as trainings and workshops.  
    • Budget Support, Contract Management and Donor Reporting
    • Lead the preparation of periodic financial reports to USAID within reporting timelines. .
    • Provide cost analysis information as required by the Chief of Party.
    • Lead the preparation and revision of project budgets for submission to USAID.
    • Ensure compliance  on project expenditure as required by CARE International and USAID
    • Review the receivable position for the award/grants and ensure timely collection as per the contractual obligations. Prepare a monthly report and coordinate with Shared Service Centre and the Grants and Budgets Manager in the Accra office on the project’s receivable position.
    • Conduct regular pipeline analysis of annual budget and cumulative expenditures for project financial management
    • Monitor all consortium members compliance with cost share obligations indicated in the contract or MOU, and report any variances to the Chief of Party or the Grant and Budgets Manager.
    • Coordination of Project Accounting Transactions and Fund Management
    • Review all advance justifications/liquidations including supporting documentation and prepare advance justification expenditures for approval at the main office in Accra.
    • Coordinate all accounting and financial transactions of the project to enable timely disbursement and accountability of project funds, in accordance with USAID’s rules and regulations..
    • Provide cost analysis information as required by Chief of Party (accruals according to USAID calendar).
    • Ensure regular accounting for all project expenditures according to CARE International procedures and USAID regulations including documentation required under USAID cooperative agreements.
    • Ensure that all transaction-supporting documents are complete copies properly filed.   

    Partnerships/Sub-Recipient Financial Management

    • Conduct financial capacity assessment of sub-awardees, develop and implement a program to enhance capacity to manage USAID funds.
    • Prepare, disburse and manage grants to project actors as required in the project’s annual work plan.
    • Support partners (consortium members and CSOs) to maintain appropriate books of accounts, documentation and ensure proper accounting for CARE International and USAID funds.
    • Keep track of funds advanced to partners (consortium members and other implementing partners).
    • Assist in reviewing and liquidating sub-grantees expenditure.
    • Review partners reports and records to ensure that funds advanced are used judiciously and to the maximum benefit of the project/component.
    • Monitor expenditures against budgets and inform the Chief of Party of the major discrepancies.

    Requirement/Skills

    • A minimum of 5 years of progressive experience in projects/operations & finance management, preferably in an International NGO.
    • Demonstrated appreciable budgeting and financial management skills.
    • Excellent communication, facilitation, interpersonal skills, presentation and reporting skills. Ability to communicate complex financial information in simple language
    • Team player, flexible, able to travel extensively and work to meet deadlines.
    • Previous experience working with an INGO or USAID Funded Project a plus.
    • Good written and oral communication skills; Ability to exercise independent judgment and work with minimum supervision.
    • Ability to multitask within set deadlines
    • Computer skills and proficient in using Microsoft applications, including Excel, Word, Powerpoint & Outlook (or similar software).
    • Excellent knowledge of contract management, administrative systems and practice, policies and procedures.
    • Strong problem solving, analytical, operational and coordinating abilities.

     

    Method of Application

    Interested candidates should submit their applications and detailed CVs to the HR Officer, CARE International in Ghana or electronically to:
    [email protected]
    Please   indicate clearly in the subject line the position you are applying for.

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