Finance Manager at SOS Children's Villages

Position Summary:

The Finance Manager is a key member of the Senior Management Team responsible for the day to day accounting and financial management of the organisation. This position reports directly to the National Director and supervises a team of 10 coworkers. The Finance Manager is also responsible for reporting on the financial performance to management and the Audit & Finance Committee of the Board of Trustees.

Key Performance Areas and Main Responsibilities:
Strategy

• Actively engage and contribute to the review of the SOS CV KE and finance strategy, policy and approach within the organization.
• Ensure that the appropriate vision and processes are in place to ensure the long-term financial viability of the organization, and provide sound financial advice to Management and Trustees .
• Ensure the organization is aware of its accountability to its stakeholders and that all relationships are managed, monitored and considered in the development of the organization.
• Finance Policies, Procedures and Processes
• As custodian of finance policies and processes and standard operating procedures manuals. Maintain a documented system of accounting policies and procedures.
• Ensure appropriate risk management techniques and financial controls are embedded throughout the organization at strategic and operational levels.
• Develop and implement goals, policies, priorities, and procedures relating to financial management, budget, accounting, and/or payroll.
• Establish system controls for new financial systems and develops procedures to improve existing systems.
• Ensure compliance with donor grant agreements and policies and provide support during proposal formulation

Fund Management

• Work with the senior management team and the trustees to determine the organization’s most sustainable funding structure and participate in fund raising initiatives.
• Forecast cash flow positions, related operational needs, and available funds, and ensure that sufficient funds are available to meet ongoing operational and capital investment requirements.
• Invest funds in line with approved investment policy.

Budgeting

• Lead the budgeting process, ensuring strong processes are in place for resource allocation and performance monitoring at all levels.
• With the various senior managers develop departmental budgets, schedule expenditure, analyze variances and take corrective actions to address variances.
• Report to management on variances from the established budget, and the reasons for those variances

Financial Analysis

• Direct the installation and maintenance of accounting records to show receipts and expenditures
• Drive the maintenance of general and subsidiary ledgers, accounts receivable, accounts payable revenue distribution, depreciation, cost, property, and operating expenses.
• Supervise and participate in the preparation of various financial statements and reports, including statements and reports of estimated future costs and revenues.
• Interpret the organization’s financial results to management and recommend improvement activities
• Review bottlenecks and recommend changes to improve the overall level of throughput. 

Audit, Risk & Compliance

• Ensures adherence to policies, procedures and statutory guidelines.
• Facilitate statutory and internal audits. Coordinate preparation of external audit materials and external financial reporting.
• Lead the process and confirm that corrective and preventative actions identified by audit, risk and compliance reviews; investigations or other assessment mechanisms are undertaken within the agreed time frame.

Management of the Finance Function

• Mentor and coach staff to build their capacity.
• Drive performance to ensure superior levels of performance are maintained. Recognize strong performance and institute corrective action where performance is below par. Proactively manage poor performance.
• Fully responsible and accountable for the finance department budget.
• Prepare and circulate monthly departmental dashboard reports to relevant stakeholders to facilitate informed and sound decision making. Trends, insights, concerns and recommendations clearly elaborated.
• Prepare Board papers as and when required.

Formal Qualifications & Experience Requirements

• A Bachelor’s degree in finance or accounting, from a recognized institution of higher learning.
• Must be a CPA-K holder and must be a member of ICPAK or other relevant body and in good standing
• A Masters level qualification will be an added advantage.
• A minimum of 10 years working experience with progressive responsibility for finance in a medium or large organization, preferably in the I NGO sector with at least 5 years in a senior management /leadership position.
• A solid understanding of accounting principles, IFRS-(International Financial Reporting Standards) and working knowledge of all statutory legislation and regulations pertaining to finance.
• Proficient user of D365 and MS Office productivity tools – especially advanced Excel
• Extensive understanding of financial trends both within the organization and general market
• Must have no criminal record and a demonstrated understanding of children’s issues and rights.
• Strong people engagement and influencing skills with the ability to build relationships, communicate, present, negotiate and resolve conflict
• Analytical – synthesizes complex or diverse information; collects and researches data; uses intuition and experience to complement data; designs work flows and procedures.
• Experienced leader of diverse people and processes with the ability to lead, develop and direct team members to deliver to high performance targets and standards.
• A demonstrated adaptability to drive change and transformation.
• Able to work under pressure, with strong organizational, planning, prioritization and execution skills and the ability take accountability for results and achievement of objectives.
• Enthusiastic, decisive, pragmatic and dynamic hands-on individual with a sense of urgency, attention to detail, thoroughness and unquestionable integrity.
• Commitment to the mission and values of SOS Children's Villages Kenya, with a dedication to making a positive impact on the lives of children and families