FON Finance Lead at International Planned Parenthood Federation (IPPF)

Deliverables: 

• Lead the development of implementing and overseeing effective systems of financial accountability and control in line with IPPFAR operations procedures and donor financial requirements, leading on all FON and J4S projects general ledger and financial matters and regular audits as per the contractual requirements.
• Lead the preparation of end of month and annual FON and J4S project financial reports including cashflow statements and reconciliation of income and expenditure and liaise with the donor/French Government on all matters of financial compliance.
• Lead the design and maintenance of a system to monitor and forecast cash requirements to meet administrative and FON and J4S project expenditures including: establishing monthly cash requirements for the FON and J4S Projects, approval of petty cash payments, travel refunds, and transactions as assigned to ensure compliance with operations procedures and donor requirements.
• Supervise and manage the 2 Finance Officers, in tasks such as: preparing monthly general ledger and drafting FON project donor reports, ensuring project transactions are properly and promptly accounted for, reviewed and entered into the systems. This will also include ensuring new project staff members have a solid induction and training on finance matters and encourage all staff under his/her supervision to have updated skills, capacities and well conversant with the ERP in use in managing the accounting.
• Review banking arrangements continually to ensure timely transfer of funds and minimize exchange loses and bank charges and recommend changes for consideration.
• To ensure the 100 feminist organizations of the 2 projects are properly supported and strengthened during the project duration, including the provision of technical support in the finance and administrative sector. To ensure they receive their funding in a timely manner as well as in compliance with the donor’s and IPPF’s procedures.
•  To conduct a close follow-up of the CSOs’ financial reporting and to provide them with timely feedback.
• Supervise the 10 external audits (5 per programme) and support the 6 consortium partners during the auditing periods.
• Work diligently and effectively with ARO & other stakeholders to align internal processes including the preparation of monthly payroll, ensuring statutory requirements, including timely calculation and remittance of payroll deductions and withholding taxes compliance with local regulatory laws and rules for financial and tax reporting.
• Undertake any other duties that might be assigned by supervisor.

Reporting/Management Responsibility:

• Supervises two (2) finance officers

Expertise:  

• EDUCATION: A master’s degree in accounting, Finance, Commerce or Business Administration; a professional qualification in Accounting/Finance (ACCA, CPA, or equivalent) and proficiency with accounting software, word processing and spreadsheets.
• WORK EXPERIENCE: Seven to nine years’ experience in Accounting/Finance Management and/or Business Administration, preferably in an international humanitarian and/or development organization. Experience working in project management accounting and experience of working with multimillion-pound budgets; experience of working with restricted/statutory funded projects; experience of working internationally, ideally in a non-profit & often challenging environment; and experience in audit and financial control systems. A track-record in SRHR programming is an advantage.
• LANGUAGES: English and French are the working languages of the IPPFARO. For this post fluency in English and French (both oral and written) is required.