HR Coordinator at Ampersand E-mobility Limited

The HR Coordinator role requires an in-depth understanding of HR policies and procedures, a proven track record in handling diverse HR functions and demonstration of excellent interpersonal and organizational skills. This role requires a proactive and detail oriented professional who can manage HR operations effectively with minimal supervision while supporting strategic HR initiatives.

Duties & Responsibilities
Recruitment, Onboarding & Off boarding.

• Support the development of job descriptions.
• Develop job adverts to attract the right candidates internally & externally and manage job postings.
• Implement efficient sourcing strategies.
• Ensure effective candidate screening by coordinating the development of candidate screening assessments with HoDs and other colleagues.
• Oversee the scheduling of interviews and participating in initial interviews to screen candidates further before they proceed in the recruitment process.
• Liaise with the finance/procurement team to ensure working tools are procured on time as per the hiring plans.
• Coordinate and conduct new employee orientation and onboarding programs to ensure a smooth transition for new hires.
• Work with the HR Manager to develop and continuously update the HR onboarding process.
• Manage the employee exit process effectively ensuring compliance with labor laws, company policies, and best practices.

Employee Relations

• Assist in developing HR policies and procedures.
• Serve as a point of contact for employees regarding HR queries.
• Foster a positive work environment by addressing employee concerns and resolving conflicts in a timely and professional manner in line with company policies.
• Ensure timely HR communication to employees and assist in implementing effective communication strategies.
• Escalate complex employee relation matters to the HR Manager in a timely manner.

Performance Management

• Ensure timely implementation and documentation of performance management procedures e.g. probation period evaluations, quarterly/biannual performance reviews and performance improvement plans.
• Assist the HR Manager in monitoring and evaluating employee performance, identifying areas for improvement and recognizing high performance.

Training & Development

• Assist in identifying training needs and coordinate the implementation of development programs for employees.
• Support the HR Manager in designing and implementing training initiatives and developing training proposals.

Compensation & Benefits

• Administer employee compensation and benefits programs, ensuring accuracy and compliance.
• Provide guidance to employees regarding benefits enrollment and other related inquiries.
• Prepare a monthly payroll inputs report documenting any payroll changes to be reviewed by the HR Manager and submitted to the payroll accountant in a timely manner.

Reporting, Records Management & Compliance

• Maintain up to date HR records and reports as required.
• Ensure the integrity, confidentiality and accuracy of HR data and records.
• Oversee the maintenance of employee records, ensuring compliance with legal and regulatory requirements.
• Prepare offer letters, employment contracts and other related documents in a timely manner ensuring a high level of accuracy.
• Develop and manage an efficient system for tracking and where applicable renewing employment contracts and all other HR documents that require renewal or termination in a timely manner.
• Ensure compliance with labor laws and regulations, company policies, and best practices.

HR Projects

• Participate in various HR projects and initiatives aimed at improving HR processes and employee engagement under the guidance of the HR Manager.
• Conduct internal HR audits and managing correspondence with external auditors as required.
• Assist in conducting research and analysis to support HR strategies and decision - making.
• Take the lead in planning and coordinating HR initiatives/events under the guidance of the HR Manager.

Administrative Tasks

• Oversee the planning of travel logistics for employees, including booking flights, visa processing and accommodation.
• Manage and maintain HR calendars and schedule meetings accordingly.
• Oversee the cleanliness and organization of the office space.

Learning & Development

• Continuously strive to develop your knowledge and skills further.
• Engage proactively with colleagues both in your team and cross functionally in order to make improvements and further develop the HR function.
• Perform any additional duties related to the above mentioned duties and responsibilities that may be assigned to you by your manager.

Key Skills & Competencies

• Strong talent acquisition skills.
• In-depth knowledge of HR practices and labor laws.
• Excellent interpersonal skills and communication skills (written and verbal), with the ability to interact effectively with employees at all levels.
• High attention to detail to ensure compliance and maintain accurate records.
• Ability to manage and maintain HR data and records with integrity and confidentiality.
• Exceptional organizational and time management skills.
• Ability to handle multiple tasks and priorities simultaneously.
• Ability to handle sensitive information with discretion.
• Commitment to maintaining a high level of professionalism and ethical standards.

Minimum Qualifications:

• Bachelors degree in Human Resources, Business Administration, or a related field.
• Higher Diploma in Human Resource Management.
• IHRM Membership.
• Minimum of 3-5 years of experience in a similar role.