Human Resource Officer at Bristol Park Hospital

Recruitment:

• Mapping received applications in line with the existing HR talent pool structure.
• Assist with recruitment by shortlisting junior positions, scheduling interviews.
• Compiling interview feedback from all the panellists, sending regret emails to unsuccessful candidates, conducting background checks and follow through to ensure closure of the recruitment process.

Induction:

• Coordinate with the relevant Department Heads to ensure the induction process is done for new employees within the stipulated timelines.
• Conduct induction feedback from employees after the stipulated timelines, compile the reports and submit to the HR Manager.
• Ensure all new staff joining the organization submit all the required documents to the HR Office before joining the organization.
• Ensure the staff induction process is completed accordingly as per the process.

Training & Development

• Compile all training and development staff needs to be obtained from either the appraisal documents or any other channels using the provided templates.
• Coordinate HR training sessions for staff by ensuring the training are conducted on a timely basis, training feedback is obtained and necessary action is taken.
• Facilitate reimbursement of training costs from NITA

Performance Management:

• Issues performance feedback letters, action plans, and any other reports from the performance appraisals as per the stipulated templates with the guidance of the HRM
• Coordinate any performance-related concerns between the HR Office and respective departments as per the performance management process.

Payroll:

• Prepare complete and accurate payroll before the 23rd of every month.
• Meticulously process payment for casual employees twice a month.
• Issue system-generated pay slips to all employees.

HR Admin & Reporting:

• Hard and soft copy filing of staff documents as per the HR filing system and the company’s knowledge management standards.
• Prepare leave liability reports on a monthly basis as per the stipulated templates.
• Respond or advise staff on HR policies, processes and initiatives.
• Ensure you inform the HR Manager of welfare issues in relation to the staff e.g. weddings etc
• Schedule HR Manager’s meetings both internal and external and ensure that documents required for the meetings are availed one (1) day prior to the meeting.
• Providing administrative support to the HR Office on staff documents and letters as per company templates.
• Preparation of HR reports monthly reports.
• Participate in employee disciplinary procedure by; writing show cause letter, scheduling disciplinary hearing meetings, minutes taking and drafting the necessary disciplinary letters as per the disciplinary process.

Qualifications, Experience and Competence:

• B.Sc. Human Resource Management.
• A diploma in Human Resource Management will be an added advantage.
• IHRM membership is a must.
• 4 years of progressive practical experience with at least 1 year dealing with payroll.