Human Resources Assistant (Multiple Positions), G6 at United Nations Office at Nairobi (UNON)

Responsibilities

ADMINISTRATION OF CONTRACTS AND STAFF MOVEMENTS.

• Carry out on-boarding processes of selected candidates, process personnel action (PA), issue Letter of Appointments; monitor contract expiration dates and process contract extension requests. Process temporary and permanent staff movements and related administrative actions, including those related to inter-agency agreements. Process off boarding and related separation personnel actions.

ADMINISTRATION OF BENEFITS AND ENTITLEMENTS.

• Review reports and records and process staff benefit and entitlements. Maintain personal status of staff members and administer/monitor entitlements related to dependents. Review and approve time and attendance requests, including parental leave, sick leave, special leave etc. Review and prepare submission of documentation related to health/life insurance and Joint Staff Pension fund.

CLIENT ASSISTANCE AND GUIDANCE.

• Conduct induction briefing for newly appointed staff members on benefits and entitlements. Conduct exit interview for separating staff on the separation process, as well as benefits and entitlements. Advise clients on the eligibility of benefits and entitlements within the conditions of their employment.

GENERAL.

• Monitor implementation and compliance with existing regulations through review of personnel actions. Assist with the collection and analysis of data, as well as its presentations for knowledge sharing and decision making. Participate in special human resources projects and ad hoc clean-up exercises, as needed. Other functions as required related to staff administration.

Education

Completion of high school diploma or equivalent is required.

Work Experience

• A minimum of seven (7) years of progressively responsible experience in human resources management, administrative services or related area is required. The minimum years of relevant experience is reduced by two (2) years for candidates with a first-level University degree.
• Five (5) years or more of experience in administering staff benefits and entitlement experience is desirable.
• Experience of serving clients in the area of staff administration of entitlements and benefits in the UN Common system or similar organization is desirable. Working experience in Enterprise Resources Planning (ERP) system, such as Umoja and SAP is desirable.
• Work experience of one (1) year or more in data analytics or related area is desirable.