Institutional Partnership Development Manager at SOS Children's Villages

Fundraising and Donor Liaison

• Proactively identify institutional partnership opportunities at the national/ local level (from bilateral, multilateral, international organizations and embassies and foundations) that match organizational priorities and donor requirements. Develop a comprehensive database of potential donors and update the same regularly to ensure clear potential funding opportunities for SOS CV Kenya based on thorough research and intelligence gathering
• Writing expression of interests, concept notes and proposals and related applications for both grants and contracts under the strategic guidance of the HFDC. This includes: background research, stakeholder analysis, data collection & analysis, consultation processes, development of narrative proposal, coordination of grant proposal budget development and production of all associated documents to a high standard in accordance with donor requirements
• Develop and maintain good relationships with donors by ensuring regular communication, knowledge exchange and effective reporting.
• Working with the HFDC, be the link between SOS CV Kenya and donors especially in management of institutional funding contracts. Ensure regular communication with the SOS CV international and regional offices

Donor Contract Management

• Prepare and submit IPD monthly updates and quarterly reports to the HFDC and regional office
• Coordinate, monitor and assess the quality of donor reporting making sure that donor requirements are met during the project implementation, monitoring and evaluation and phase/close out
• Responsible for Donor Contract Management (DCM) of institutional (restricted) grants, including contract preparation, development of consortium agreements, teaming agreements, monitoring of compliance with donor requirements, submission of reports.
• Create and maintain grant records in the ProDIGI Grant management system for all institutional donor contracts.
• Undertake routine donor contract administration for country programmes and ensure all grant files, (electronic, system and paper) are complete and kept up to date.
• Establish a close cross-functional working relationship with the Finance, Communication and Program and other departments and provide advice to ensure synergy in donor budgeting, contract management and reporting.

Strategy, Capacity Building

• Develop and implement an institutional fundraising and partnership strategy in line with the needs of SOS Children’s Villages Kenya and ensure this is infused within the organizational strategic plan, global IPD Strategy 3.0 and national plans
• Ensuring Senior Management are appraised of all strategic opportunities, challenges and risks in relation to potential funding opportunities, including key relations, grants and contracts.
• Analysing the funding environment vis á vis SOS CV Kenya’s strategy, plans and priorities, mapping key donors and identifying trends in funding and implications for SOS CV Kenya; Review and implement the recommendations of the donor market survey
• Train and support relevant staff in Project Cycle Management and Logical Framework Approach among other models and approaches for project design and management
• Build fundraising capacity within the programme team, by training staff on proposal development, funding trends and policies, donor relations, reporting, contract management, etc.
• Document learning on the implementation of donor-funded grants and contracts, in order to improve understanding of donor requirements and to improve SOS CV Kenya’s overall grant performance and compliance

Partnership Development and Networking

• Establish and maintain regular contact with donors by organizing donor roundtables, face to face meetings, attending donor forums etc
• Supporting the HFDC, ND and programme team to develop new and existing relationships with key donors and potential consortia partners
• Negotiate collaboration with partner institutions and government departments in support of SOS CV Kenya subject to approval from HFDC.
• Coordinating and facilitating consortia formation and strategic partnerships with other like-minded organizations/or local implementing partners for joint proposal development processes
• Coordinating capacity assessments and due diligence checks of potential local partners to be included in proposals
• Developing MOUs, pre-teaming agreements or other required documentation in relation to consortium formation and partnership development.
• Represent SOS CV Kenya in sector level meetings (development and humanitarian/emergency) and other networking forums and use this to aggressively develop funding partnerships
• Participate in regional IPD networking and training forums and contribute to development of new IPD strategies to improve practice
• Developing material to help promote SOS CV Kenya amongst potential donors, partners and key Government representatives, including briefings, capacity statements and presentations
• Work closely with the General Secretariate in ESAF regional office and International Office in order to ensure coordinated contact with donors.

Minimum Qualification and Experience

• Minimum Bachelor and preferably Master Degree, in the Social Sciences (social work, psychology, social-pedagogy, community development or economics) and, additionally, a Project Management qualification.
• Minimum 7 years working experience in the field of Project Management for Institutional Donor funded projects
• He/she should have 4-7 years extensive experience in planning, securing and managing funds from institutional donors as well as a thorough understanding of development programming.
• A thorough understanding of program design and development especially in the sectors of Education, Health, Livelihoods, Gender and GBV, Child Protection, Advocacy and Emergency Preparedness and Response.
• Experience in social science research; the candidate should have extensive experience conducting assessments, evaluations etc.
• A thorough understanding of Donor Contract Management, Project Cycle Management, and training approaches is required.