KELC Final Project Audit (External) at African Union - InterAfrican Bureau for Animal Resources

Objective of the Assignment

The Chartered Accountant/Auditor shall have the following task:

1. Examine if the project was implemented according to the project agreement: inspect infrastructure built, review related documentation, and review documentation of trainings and events. The auditor is not required to form an opinion on the quality of delivery beyond his/her professional competence. They are only required to review outputs and documentation to ascertain the fact of delivery and to form a general opinion on quality and appropriateness within the limits of their ability and competence.
2. Examine the project finances, ascertain that all provisions of the project agreement were followed, the funds have been used as intended, financial documentation complies with the International Accounting Standards, and the financial report prepared by the Project Holder is fair and accurate.
3. Audits must be based on the International Standards of Auditing, and auditors must provide an electronic copy of their certification for carrying out audits (both for their firm and the person in charge of the audit.)
4. In drawing up their certificate, the recognized, independent firm of chartered accountants shall follow the numerically listed structure used for the record of accounts thus providing for the source and disposition statement. The accountants shall explain the auditing mandate they were given and shall give an account of the documents used for the audit of proper use of funds and compliance with the terms of funding. The chartered accountants shall submit their report in English.
5. If the difference between budgeted figures and actual figures is more than 20%, this must be justified separately, unless prior authorization was obtained from the donor.
6. The final audit certificate shall include the financial reports as audited by the auditor and a state of the following (minimum requirement)

The Chartered Accountant /Audit firm shall provide below minimum requirements (qualifications and experience) to carry out the assignment:

1. The Firms Profile
2. Provide the Know your Client (KYC) required document e.g. company profile, registration documents, tax compliance certificate, valid Business/Trade license, PIN certificate, VAT certificate and other statutory documents.
3. Membership in relevant and well-regarded professional bodies e.g. Chartered Accountant, ICPAACCA or equivalent
4. Valid Practicing Certificate issued by ICPAK.
5. Provide evidence of previous assignment demonstrating substantial experience in auditing NGO projects funded by institutional donors such as BMZ, ADH etc
6. Detailed Audit Fee to be charged, showing the breakdown and clearly indicating the applicable taxes like VAT with an audit plan specifying the audit timetable and estimated completion time. HFHK is a tax agent, hence 2% VAT and 5% Withholding tax for professional services will be applicable.