Monitoring and Evaluation Coordinator at World Vision

Purpose of the position:

To assist Technical Leads and APs to develop and manage technical programs effectively through planning, monitoring & evaluation and research for high quality ministry

Observe mission and core values of World Vision and demonstrate a quality of spiritual life that is an example to others

Major Responsibilities:

Lead the implementation of PM&E processes:

• Support Regional Operation Managers and Sector Coordinators to coordinate assessments, designs/ redesign, baselines, evaluations and transitions activities at cluster and AP levels using partnership standards, guidelines and approaches.

• Facilitate Sector Coordinators and IDFs in the design of Annual APs multi-annual plans for planning, monitoring and evaluation for the measurement of programme progress which include the development of key indicators, alignment of DIP to budget and methodology for data collection

• Work closely with the PM&E specialist, Sector Coordinators and Managers to ensure logical flow and linkages in AP multi-annual plans.

• Facilitate the implementation of new initiatives related to PM&E within the framework of partnership and national policies

• Ensure that AP plans describe desired changes to CWB in alignment with NO strategy and demonstrate how programming approach, activities and outputs contribute to this change.

• Work in close collaboration with programmatic sectoral technical specialists to ensure an integrated implementation approach in the projects & programs implemented by APs

Capacity Building

• Train Sector Coordinators, Integrated Development Facilitators and other Base staffs in the use of LEAP tools, templates, formats, standards and guidelines

• Provide hands on technical assistance, coaching and mentoring to Sector Coordinators and IDFs in concept paper development, proposal, field monitoring and evidence based reporting.

• Provide support to IDF and Sector Coordinators in the Horizon 3 upload and implementation.

• Train Clusters Managers, Sector Coordinators and data collection teams in using mobile and web based technologies and systems data collection and analysis

Measuring and Reporting Impact (Communication and Reporting)

• Provide technical backstopping in the production of Leap documents - including review and submission of semi-annual and annual programmes and projects reports as well as budgets and DIPs.

• Facilitate Cluster Managers and Sector Coordinator in preparing Base Child Well-being reporting.

• Work closely with the cluster Managers and Sector coordinators to ensure adequate coordination and supervision of ongoing and new projects.

• Support APs to use a comprehensive monitoring framework including mobile and web based technologies in systems for monitoring performance

• Undertake field-monitoring exercise to assess progress of the project implementation using standard monitoring and evaluation tools and methodologies.

• Conduct quarterly analysis of programme performance in relation to budget for management decision making.

• Support ADPs to develop POA to monitor the implementation of audit and evaluation recommendations, sponsorship KPIs and provide timely feedback to Project staff.\

Data Management and Analysis

• Develop and maintain an updated database of all programme indicators (including CWBT) and periodically carry out meta-analysis of the information at Cluster and Base levels.

• Support AP/Cluster Managers to capture essential data required for entry into Horizon, and also to coordinate and provide timely feedback on review work flow processes at the Operation base level.

• Ensure that data privacy, data security, and backup protocols are implemented in the field through the relevant individuals/teams

Research and Innovation

• Documents and analyzes innovative strategies, best practices that can be replicated or scaled up

• Contribute input in support of research and grant proposals, publications and conference presentations at the Base level

• Support and (where necessary, lead) the development of ToRs for all evaluation and research activities at the Base level.

• Liaise with Knowledge Management Unit in developing at least one case studies annually for publication

Programme Management Support:

• Prepare quarterly presentations for to Base Teams on field finding and key lessons for management decision making

• Submit Base Monthly and Quarterly Base Monitoring Reports to PM&E Specialist

• Assist in supervising the operations of consultants to APs on PM&E events.

• Participate in Semi-Annual DME retreats and PM&E learning events and networks that may also yield lessons that can benefit implementation of the monitoring and evaluation.

Other Competencies/Attributes:

• Skills and experience in LEAP/DM&E/CWB

• Sufficient knowledge of World Vision’s LEAP tools and ability to train others

• Good facilitation skills

• Good time management skills

• Adequate hands on experience in the construction and review of multi-year log frames and LEAP budget templates

• Strong analytical and report writing skills

• Strong communication skills (oral and written)

• Adequate knowledge of MS Office suite and Lotus Notes, knowledge of other statistical packages such as SPSS an advantage

• Adequate knowledge and skills in data collection softwares such as ODK, GIS, etc.

• Adequate skills in planning and conducting research

• Ability to work and contribute to team building environment especially in a matrix reporting system

• Ability to exhibit a culture of responsiveness and initiative

• Ability to prioritize and manage workload

• Must be a committed Christian, able to stand above denominational diversities.

• Attend and participate/lead in daily devotions and weekly Chapel services.

• Perform other duties as required.

Qualifications: Education/Knowledge/Technical Skills and Experience

The following may be acquired through a combination of formal or self-education, prior experience or on-the-job training:

• Educational level required: First Degree in development planning/research related.

• Experience: minimum of 3 years relevant working experience in DM&E.

• Other: Previous working experience in DM&E (World Vision) is preferred. Masters Degree is an advantage.

Working Environment / Conditions:

• Work environment: Operation-based with frequent travel to the APs

• Travel: 25% Domestic/international travel is required.

• On call: 10%