Office and Operations Administrator at P.M Renaissance

Purpose Of Role

The Office & Operations Administrator oversees procurement of logistics and provides full administrative support to the Operations department and the office as a whole.

Primary Duties

• Process purchase requisitions/orders with purchasing authority
• Invite and assess quotations and proposals
• Establish and negotiate contract terms and conditions and maintain supplier relationships
• Prepare and maintain purchase records, operational records, reports and price list
• Stock taking and planning
• Issue and maintain proper records of accoutrements to issue out to Supervisors and Guards
• Oversight of all Daily, Weekly & Monthly reports raised by Control Room, Operations and Finance Divisions
• Administering Operations Monthly Petty Cash
• Serve as primary liaison to all clients in Accra and also addressing issues on their site
• Manage and process passes and annual leave of Supervisors and Guards
• Assist in investigations into incidences on locations.
• Assist the Operations Manager in undertaking various task including surveys and risk assessment.
• Preparing of Service Sheet for New Contracts
• Supervising of Issuing of ID cards to staff
• Monitoring of utility and telephone bills.
• Oversee maintenance works in the office.

Requirements

• Bachelor of Arts Degree in Administration, Management Studies, Human Resources or Procurement.
• At least three (3) years post qualification working experience in a similar position.
• Good working knowledge in ICT technologies (related software email, internet) and computer applications (e.g. MS Office)
• Must be confident and proactive
• Strong analytical skills
• Ability to work under pressure and meet deadlines
• Excellent teamwork and interpersonal skills
• Ability to manage multiple projects at one time.