Operations, Logistics & Finance Officer at OutResources- HR

Job Purpose/Your Role

• The Operations, Logistics & Finance Officer will play a key role in the day-to-day running of the organization, combining operational execution with basic accounting and financial management. The role ensures that customer orders are fulfilled efficiently, inventory is well managed, suppliers are engaged proactively, and accurate financial records are maintained. This is a hands-on position ideal for someone who is detail-oriented, organized, and eager to grow with the company.

Key Responsibilities

• Receive and process customer orders accurately and promptly.
• Coordinate deliveries and customer dispatch, ensuring on-time fulfillment.
• Conduct regular stock-taking, maintain inventory records, and reorder products as needed.
• Liaise with local and international suppliers to source new products and negotiate favorable terms.
• Follow up on supplier payments and ensure timely deliveries.
• Maintain supplier and logistics partner records for operational efficiency.
• Record daily sales, purchases, and expenses accurately.
• Reconcile Mpesa, card, and bank transactions on a regular basis.
• Track cash flow and prepare weekly/monthly financial summaries for management.
• Support budgeting, costing, and financial analysis for products and operations.
• Handle petty cash and ensure all transactions are properly documented.
• Assist in ensuring compliance with basic financial and tax requirements.

Required Key Qualifications and Experience

• Bachelor's degree in Business Administration, Accounting, Finance, or a related field (required).
• Strong background in business, accounting, or supply chain management is preferred.
• Experience in retail, e-commerce, or operational roles is an advantage but not a requirement.
• Knowledge of accounting software (e.g., QuickBooks) and proficiency in Microsoft Excel.
• Excellent organizational and multitasking skills.
• Good communication and supplier engagement abilities.
• Strong attention to detail and ability to work independently.
• Proactive attitude and willingness to take ownership of tasks across multiple areas.