Personal Assistant/Office Administrator at Clovers Management & Training Consultants Ltd

The role of Personal Assistant to the CEO and Office Administrator is responsible in providing support in the management and administration of the CEO’s office, general operations, and coordination to ensure efficiencies across the business.

Skills & Experience 

• 3-5 years of full-time experience in Personal Assistant or Office Administrator working in a busy organization.
• Good written and verbal communication skills
• Excellent organizational skills
• Ability to prioritize and multi-task in a dynamic, creative and fast-paced environment
• Ability to work well with others and independently as needed
• Ability to cope with pressure and work with tight deadlines.
• Positive attitude with a proactive approach
• Undergraduate degree in Administration or communications.

Roles

• Support in operations management of the CEO’s office including booking appointments and weekly meetings, workflow and office deadlines, manage telephone calls, emails, and all correspondences as directed.
• Inquiries: handle client, suppliers and other stakeholders queries and information requirements, prepare, seek relevant approvals, dispatch and make follow-ups on all documentation required by management or client with speed and accuracy
• Coordinate office meetings and execute minutes for all executive weekly business meetings and others whenever required.
• Arrange and organize events related to the executive offices - Liaise with relevant individuals, suppliers and participants (pitches, conferences, international online and physical meetings)
• Maintain a comprehensive filing system for the greater organization – classified and organized
• Business and Procurement Processes: Supporting in tenders, proposals & pre- qualifications alongside the strategy team
• Provide supervisory role – to the entire administrations staff – including office assistant, drivers etc.