Personal Assistant at P.M Renaissance

Responsibilities
Our client is in the beauty industry. They are a corrective skin care clinic and luxury day spa. This role requires you to provide secretarial services to the CEO as well as a service to internal and external customers by:

• Co-ordinating calendar, travel, meeting, and schedule arrangements for the Operations director, includes initiating contacts and securing appointments, equipment and facilities as appropriate
• Managing and maintaining the CEO’s diary, arranging meetings and travel arrangements.
• Prepares and sends business and private correspondence
• Commissioning, preparing correspondence, quality assuring and drafting briefing material and presentations for the CEO in advance for meetings
• Keeping and maintaining an accurate record of papers and electronic correspondence on behalf of the CEO.
• Minute taking at General meetings and proactively ensuring actions points are delivered on time
• Meeting with Operational Director and presents a brief of key activities for the coming week for the different divisions
• Brief the CEO on reoccurring issues highlighted in weekly minutes.
• Managing the CEO’s social media accounts
• Maintaining an up- to-date data base of all key partners to the office i.e. C.E.O, managers.

Requirements

• Social Media Savvy
• Excellent IT skills, including Outlook, Word and PowerPoint
• Customer Service Skills
• Demonstrable experience in a similar Personal Assistant role supporting a senior member of staff
• Experience of diary management/researching
• Experience of working with senior management, preferably in a public sector environment
• Strong communicator (orally and in writing)
• Work on own initiative and attention to detail
• Ability to contend with competing priorities and fluid and sometimes fast moving environment
• Ability to exercise discretion in dealing with confidential or sensitive matters
• Trustworthy with impeccable Moral Standards
• Discrete, reserved and able to handle business, personal and family information with the highest level of confidentiality
• Professionalism and Appearance and Attitude
• Highly organised
• Able to adapt quickly, handle multiple tasks and prioritize
• Confident, Self-directed with sound judgement
• Exceptional interpersonal skills with internal and external staff