Procurement & Logistics Assistant at Transforming Teaching Education & Learning (T-TEL)

Reporting and Management

• Reports to Procurement and Logistics Officer
• No line management responsibility

Job Summary

Responsible for working under the direction of the Procurement and Logistics Officer to ensure the operation of T-TEL’s procurement, purchasing, logistics and transport activities are conducted in adherence with T-TEL policies

Essential Job Responsibilities (Procurement & Logistics Assistant)

• Order of supplies and services for programme activities.
• Manage office inventory and office supplies, including records management, supply replenishments and assets procured for the programme.
• Maintain an up-to-date asset register for all assets procured by the programme.
• Undertake periodic physical verification of programme assets.
• Work under the guidance of the Procurement and Logistics Officer to select appropriate procurement mechanisms to contract service providers for the implementation of programme related activities.
• Ensure all procurement and purchasing activities are conducted in adherence with T-TEL policies and in compliance with donor funding rules.

Travel And Logistical Support

• Arrange travel bookings for team members either locally or internationally.
• Liaise with Procurement and Logistics Officer for the booking of official vehicles or hiring of vehicles for programme-related activities.
• Provide logistical support for workshops, meetings, and other programme-related activities.

Qualification Required & Experience

Candidate Specification

• HND or Diploma level qualification required (bachelor’s degree preferred)
• 4+ years experience working in an office setting
• Written and verbal communication skills in English
• Ability to multitask and prioritize.
• Ability to complete administrative tasks with minimal supervision
• Good communication and relationship-building skills
• Reliable and a team player
• Demonstrable ability to deliver to deadlines
• Pro-active in raising issues with management and resolving identified problems.