Procurement Manager at I&M Bank

Job Purpose:

• The Procurement Manager will be responsible for ensuring procurement activities are conducted in full compliance with the Bank’s internal policies, audit requirements and governance frameworks.
• The role involves proactively identifying, assessing and mitigating risks associated with procurement processes, while maintaining strong collaboration with both internal departments and external suppliers to uphold integrity, regulatory compliance and efficiency across the procurement function.

Key Responsibilities:
Strategic (10%):

• Develop and implement procurement strategies that align with the bank’s overall business objectives, risk appetite, and regulatory framework.
• Identify opportunities for cost savings, process optimization, and value creation through strategic sourcing and supplier consolidation.
• In liaison with HoD, foster strategic partnerships with key suppliers to ensure long-term value, innovation, and service reliability.
• Lead periodic reviews of procurement policies and procedures to ensure relevance, efficiency, and alignment with industry best practices.
• Conduct market intelligence and benchmarking to stay ahead of pricing trends, emerging risks, and supply chain dynamics.
• In liaison with HoD, support strategic projects and initiatives by providing procurement insights, risk assessments, and commercial guidance.
• Participate in spend analysis and reviews to support audit readiness.
• Contribute to the development and execution of the annual procurement plan.
• Roll out vendor management program and ensure appropriate risk categorization of vendors.
• Provide periodic vendor review reports based on risk ratings.

Support Governance - Operational (60%):

• Oversee the branch expansion project, particularly compliance with the laid down tendering process to ensure full adherence and compliance and improve on the turnaround times.
• Support HoD in preparing reports for major projects and progress updates and take lead on few of the projects on behalf of Procurement Department.
• Organize and participate in UORCCO meetings to ensure its effectiveness.
• Maintain stakeholder relationships to support procurement operations.
• Oversee procurement activities for facilities, fleet and logistics in line with governance standards.
• Regular end-to-end procurement processes reviews including requisition review, sourcing, evaluation, contracting, and purchase order issuance.
• Ensure timely acquisition of goods and services in line with approved procurement plans and service level agreements (SLAs).
• Coordinate with Finance and user departments to ensure proper budgetary alignment, invoice reconciliation, and timely supplier payments.
• Leverage procurement systems and tools to streamline workflows, track performance metrics, and generate operational reports.

Supplier Management (30%):

• Maintain and update the approved supplier database, ensuring all vendors meet compliance, quality, and performance standards. Regular follow ups on contract status and renewals with internal stakeholders.
• Oversee supplier pre-qualification and onboarding to reduce operational risk.
• Monitor supplier performance in liaison with User Departments through KPIs, SLAs, and regular evaluations to ensure consistent delivery and service excellence.
• Facilitate contract renewals, ensuring favorable terms, risk mitigation, and alignment with bank policies.
• Resolve supplier disputes and escalate issues as needed, maintaining productive and transparent relationships.
• Conduct due diligence and risk assessments on new and existing suppliers to safeguard against fraud, reputational risk, and supply chain disruptions.
• Promote supplier diversity and sustainability in line with the bank’s ESG goals and procurement ethics.
• Improvement plans and regular training on the same to key bank stakeholders. 
  Financial Responsibility:
• To support HoD achieve the set targets ensuring value creation with appropriate justification as shall be assigned from time to time.

Academic Qualifications:

• Bachelor’s degree in finance, Procurement, Supply Chain, Accounting or Business-related field.
• Professional Qualifications / Membership to professional bodies/ Publication: 
• CIPS certification; Member of Kenya Institute of Supplies Management or CPA(K).

Work Experience Required:

• 8+ years in procurement, preferably in banking or regulated sector.

Competencies:

• Planning & Organizational skills.
• Analytical skills and attention to detail.
• Strong oral and written communication skills.
• Interpersonal skills to manage stakeholders at all levels. 
• Ethics and integrity.
• Strong compliance and analytical capabilities.
• Risk Knowledge.