Procurement Officer at Haco Industries Kenya Limited

Procurement Manual/Guideline.

• Receive and review procurement requests and initiate procurement procedures for company equipment, supplies and services in a transparent and cost-effective manner.
• Strategic Sourcing
• Procurement Order fill – Assist with the preparation of RFQ’s, Initiations to Bid, Requests for Proposal PO’s and co-ordination of their timely dispatch.
• Conduct negotiations on contractual agreements with suppliers to ensure added value, lowest total cost while ensuring quality is not compromised.
• Follow through with the clearance of imported materials and exportation of final products.
• Filing, invoicing, record keeping and following up payments.
• Maintain appropriate records such as vendor quotes, purchasing requisitions, purchase orders and reports to ensure that procurement process, decision, and contractual agreements are accurately documented for accountability and audit purposes.
• Assist in any internal and external audits and the maintenance of a running list of previous audit recommendations and the status of their implementation.
• Analyzing invoices against receiving reports before authorization of payment to suppliers and making follow ups to ensure suppliers are paid on time.
• Monitoring purchases of capital or recurrent expenditure against budget and usage of goods and services within the organization to ensure minimal expenditure.
• Supplier Management – Maintain regular contact with contracted suppliers to monitor adherence to delivery period according to the terms of procurement agreement

Qualifications

• Bachelor’s Degree in Supply Chain Management, Procurement, Economics, Finance, Operations, or a related area from a reputable institution.
• Member of Kenya Institute of Supplies Management (KISM).
• At least 2-3 years of procurement experience in a busy manufacturing or FMCG environment.

Technical/ Operational Competencies.

• Familiarity with relevant legislative and regulatory requirements, as well as understanding of standard contractual terms and conditions to mitigate legal risk.
• In-depth knowledge of sourcing and procurement principles and best practices.
• Good working knowledge and understanding of modern Inventory Management practices to boost efficiency.
• Working experience with Material Resource Planning software applications.
• Data analytics capability.