Roving Secretary (Administrative Assistant) - USEFMs Only at U.S. Embassy to Kenya

Duties

• The Administrative and Program Support Rover position provides administrative, data analysis/report, program/project coordination, or management support to post.  In addition to administrative and program support, this position provides cleared escort responsibilities.  This position addresses short-term assignments as needed by post including staffing gaps, ad-hoc projects, and/or short-term workload increases.  To provide maximum flexibility, this position may be implemented either as regular (full-time or part-time) or intermittent/irregular (a when actually employed) basis.  Post HRO or DHRO supervises the Rover position, but the incumbent will receive work guidance from supervisor in currently assigned area.

Qualifications and Evaluations

Requirements:

Experience: 

• Three years of office administration and management experience is required.

JOB KNOWLEDGE: 

• Incumbent will need to have a broad knowledge of the Embassy, including all Agencies.  The incumbent will interact with employees from the Embassy and other Agencies as well. Job holder must have a good general knowledge of agency correspondence and other applicable office procedures. The incumbent must be able to respond to some questions from VIP visitors and the Front Office regarding Area. Confidentiality is imperative.  Must be able to interact with VIP visitors and the Front Office.

Education Requirements:

• Completion of two years post-secondary education is required.

Evaluations:

LANGUAGE PROFICIENCY: 

• English Level IV (Fluent) Speaking/Reading/Writing is required.

SKILLS AND ABILITIES:

• Skill in working with people from varied backgrounds, educational levels, and cultural surroundings in order to create and maintain an amiable and success-oriented working environment.
• Skill in working positively with colleagues in order to promote harmony, cooperation, and good morale.
• Professional judgment to make decisions within areas of responsibility to move projects forward and achieve section goals on-time.  This includes knowing when it is necessary to seek guidance from more experienced employees.
• Strong professional communication skills in writing and speaking.  This includes ability to draft, format, and edit correspondence, report, memo, and other documentation as required.  Ability to speak effectively and with clarity and conciseness.
• Requires a TOP SECRET security clearance.

Qualifications:

• All applicants under consideration will be required to pass security certifications.