Supervisor Expenditure at Kenya Airways

Brief Description        

• Ensure all supplier invoices /claims are paid by their due dates and expenses are reported in the right cost-lines and cost centres in the correct financial period

Detailed Description        
Accountability (Responsibility)

• Ensure supplier invoices are processed and paid by their due dates to meet contractual obligations.
• Ensure supplier invoices are subjected to statutory deductions in compliance with various tax authority’s requirements
• Ensure supplier invoices are coded to the correct account code and cost centre and are accounted to the right financial period for proper financial reporting.
• Liase with all outstation accountants to get supplier invoice posting and payment status report to ensure completeness of liabilities and expenses.
• To ensure all invoices processed are well supported with a contract/Po/grn
• Ensure timely response and update on supplier queries and internal stakeholders.
• Work on automation of process within AP eg Fuelplus,hotels
• Follow up on timely approvals of invoices with respective approvers to avoid delays
• Monitor and coordinate resolution of supplier queries with internal stakeholders’ suppliers to ensure all liabilities incurred are recognized in the company books
• Follow up on closure of prepaid invoices to ensure timely receipt of goods and services thus safeguarding the company assets.
• Ensure accurate and consistency provision for cost incurred but not paid for to achieve completeness
• To develop, train and motivate assigned staff to enhance productivity and efficiency.
• Attend to internal and externally audit requirements in a timely manner.
• Preparation of weekly overdue status report and other sectional reports, on timely basis to enable management decision making.

Job Requirements        

Qualification (Minimum) 

• Business graduate (Major in Finance or accounting

Additional Qualifications 

• ACCA/CPA (K) or equivalent
• Years of Experience (Minimum) 
• Over 3 experience in the airline industry.

Additional Details        

Other Skills 

• Knowledge of Strong IT supported systems in Finance, particularly Oracle Accounts payable.
• Proficient in MS office applications
• Strong knowledge of AP and “procure-to-pay” processes, practices, and control frameworks
• Understanding of Tax regulations in relation to supplier payments
• Excellent interpersonal and people management skills
• Financial analytical skills
• Communication skills
• Negotiation skills