Latest Recruitment at Kenya Airways

Brief Description        

• The purpose of the KQ Academy Administrative Assistant role is to facilitate the efficient operation of KQ Academy and support KQ Academy’s goal of delivering seamless and professional learning experience at the Pride Centre.

Detailed Description        
Principal Accountabilities (Responsibility) 

• Receive guests and deliveries to KQ Academy to ensure effective customer service.
• Maintaining up to date and accurate administrative records
• Act as a point-of-contact for KQ Academy customers.
• Support the booking and setting up classrooms and training venues.
• Processing student applications within the stipulated guidelines to ensure timely service.
• Support KQ Academy to supervise service providers at the Pride Centre including learning and development specialists, cleaning, catering, IT and documentation to ensure Pride Centre operations run effectively
• Monitor utilization of stationery and printing materials to ensure adequate stocks are maintained and accounted for.
• Ensure timely billing of student fee payments

Job Requirements        

Qualification (Minimum)

• A Diploma or Degree in Business Administration, Office Management or a related field.  

Additional Qualifications

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Basic Accounting knowledge is desired.

Years of Experience (Minimum) 

• At least 5 years’ experience in administrative roles in a large service organization 

Additional Details        

Other Skills

• Knowledge of office procedures.
• Excellent organizational, interpersonal and communication skills.
• Strong attention to detail
• Knowledge of student information systems is an advantage.
• Strong ethical standards and a commitment to confidentiality 
• Demonstrated capacity to handle administrative challenges with sound judgment and professionalism.

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Brief Description        

• Ensure all supplier invoices /claims are paid by their due dates and expenses are reported in the right cost-lines and cost centres in the correct financial period

Detailed Description        
Accountability (Responsibility)

• Ensure supplier invoices are processed and paid by their due dates to meet contractual obligations.
• Ensure supplier invoices are subjected to statutory deductions in compliance with various tax authority’s requirements
• Ensure supplier invoices are coded to the correct account code and cost centre and are accounted to the right financial period for proper financial reporting.
• Liase with all outstation accountants to get supplier invoice posting and payment status report to ensure completeness of liabilities and expenses.
• To ensure all invoices processed are well supported with a contract/Po/grn
• Ensure timely response and update on supplier queries and internal stakeholders.
• Work on automation of process within AP eg Fuelplus,hotels
• Follow up on timely approvals of invoices with respective approvers to avoid delays
• Monitor and coordinate resolution of supplier queries with internal stakeholders’ suppliers to ensure all liabilities incurred are recognized in the company books
• Follow up on closure of prepaid invoices to ensure timely receipt of goods and services thus safeguarding the company assets.
• Ensure accurate and consistency provision for cost incurred but not paid for to achieve completeness
• To develop, train and motivate assigned staff to enhance productivity and efficiency.
• Attend to internal and externally audit requirements in a timely manner.
• Preparation of weekly overdue status report and other sectional reports, on timely basis to enable management decision making.

Job Requirements        

Qualification (Minimum) 

• Business graduate (Major in Finance or accounting

Additional Qualifications 

• ACCA/CPA (K) or equivalent
• Years of Experience (Minimum) 
• Over 3 experience in the airline industry.

Additional Details        

Other Skills 

• Knowledge of Strong IT supported systems in Finance, particularly Oracle Accounts payable.
• Proficient in MS office applications
• Strong knowledge of AP and “procure-to-pay” processes, practices, and control frameworks
• Understanding of Tax regulations in relation to supplier payments
• Excellent interpersonal and people management skills
• Financial analytical skills
• Communication skills
• Negotiation skills