Supply Chain Manager at HCS Affiliates Group

Our Client

• Our client is the market leader in the Commercial Cleaning, Facilities Management and allied services space within the Eastern Africa region. They are committed to providing modern, professional, environmentally friendly and efficient services to the discerning commercial, industrial and domestic clientele who seek real value.

Job Purpose

• We seek to identify and bring on board an astute Supply Chain professional whose overall responsibility will involve overseeing all purchasing and logistics activities so as to ensure that purchased items are both cost-efficient and of high quality and delivered on time across our networks. The Supply Chain Manager’s responsibilities will include coordinating procurement activities, maintaining positive supplier relations, evaluating supply options, approving purchases, maintaining accurate records, and ensuring purchased goods and services meet the company’s ethical, environmental and quality standards.

Key Responsibilities

Procurement Policies

• Define and implement the procurement policy according to the group strategy. To ensure compliance with statutes and also various policy guidelines of our client.
• Implement Effective Reporting Systems
• To maintain a complete and updated database and to manage identification, negotiation and selection of vendors/suppliers.

Cost Management & Optimisation

• To support in coordination in the procurement & supply chain management function of all our clients subsidiaries so that there is significant savings in the direct material cost.
• Manage the external spend of the our client group of companies. To work on cost reduction measures.

Purchasing Function

• Responsible for the group purchases, the Supply Chain Manager will interact with the Group Heads of the various departments to ensure on-time delivery and in accordance with expected quality specifications consistently.

Supplier Relationship

• Manage the relationships with the suppliers, negotiate and establish the contracts with the suppliers. Manage and follow up the approved vendor portfolio. Leverage the volumes and keep a unified interface towards suppliers.

Budgetary Management

• Provide budgetary information/KPI’s to all business units to ensure understanding and client quotations accurately reflect operational costs.

Products & Materials Quality

• Define procurement objectives and oversee quality control throughout its life cycle. Secure full ownership of the material and services in all the subsidiaries including project stations in managing stocks control.

In Charge of Departmental Coordination

• Plan, execute, and finalise procurement projects in accordance with deadlines and within budget, acquiring resources and coordinating the efforts of team members and internal staff.

Management of The Procurement Function

• Provide effective leadership to the supply chain team and manage the team in the various roles so as to achieve cohesion and clarity which helps them fulfil the departmental mission.
• Coordinate with the team the setting of specifications and the evaluation of the suppliers departments in order to deliver according to plan.

Skills, Competencies. Qualifications and Experience

• A Degree in purchasing & supplies management or a related field from a recognized institution
• A Master’s degree in procurement & logistics or MBA in strategic management from a recognized institution will be an added advantage

Inventory Management Skills

• Ability to interact with a diverse group of people
• Professional certification in supply chain Management (Preferably CPIS)
• Track record of achievements in previous engagements
• Minimum 8 years relevant experience in a recognized institution and 5 years in a similar position
• Knowledge of an ERP System for purposes of Inventory Management
• A member of a relevant professional body
• Should have exposure to multi country, procurement activity, international procurement and shipment